Community Budget Advisory Committees (CBAC) Program Coordinator

multco; Portland (OR); On-site; USD 65,000 - 80,000; Full time

Job summary

Multnomah County is seeking a dedicated Program Coordinator to support the Community Budget Advisory Committees (CBACs). The role includes admin guidance, recruitment, onboarding, and coordination across departments.

You will design templates, manage timelines, and provide staff with resources and training to ensure effective public engagement and policy implementation.

Qualifications

• Experience coordinating community program committees (CBACs) and public engagement initiatives.
• Ability to develop templates, guidelines, and reporting materials for diverse stakeholders.
• Strong organization, time management, and staff coordination skills.

Responsibilities

• Provide administrative guidance and operational support to CBAC staff across departments.
• Establish program timelines, reporting schedules, and deliverables for CBAC program.
• Design and maintain CBAC participant management systems to track terms, statuses, and attendance.
• Develop standardized templates, guidelines, and resources for operational consistency.
• Advise on best practices, compliance, and policy for CBAC staff and teams.
• Provide updates to OCI leadership on policy changes and implementation plans.
• Support evaluation of participation policies to reduce barriers to involvement.
• Analyze participation data and conduct surveys to inform program decisions.
• Utilize Better Impact for volunteer management and reporting.

Skills

Program administration

Volunteer management

Communications

Policy compliance

Data reporting

Tools

Better Impact

Job description

Pay Range: $0.00 - $0.00 Annual

Department:

Non-Departmental

Job Type:

Elected Official Staff

Exemption Status:

United States of America (Exempt)

Closing Date (Open Until Filled if No Date Specified):

September 03, 2026

The Opportunity:

Annual Salary Range: $65,000 - $80,000

Multnomah County, the most populous county in Oregon, is home to 766,135 residents and provides a wide array of services to our diverse communities in an equitable and inclusive way. We aim to foster safety, trust, and belonging for our community through the work, services, and programs we provide. One of the keys to effective government is creating inclusive pathways for our community to impact what we do and inform the County about their priorities and needs.

The Office of Community Involvement (OCI) was created by voters in Multnomah County in 1984. It is charged with developing and maintaining community involvement programs and policies to facilitate direct communication between the community, department leaders, and the Board of County Commissioners. We are committed to helping inform and involve communities in the processes that shape county policies, budgets, and programs.

OCI staffs and coordinates three civic engagement programs:

The Community Involvement Committee (CIC) is composed of up to 15 volunteers who study and advise OCI on county engagement and community involvement matters.

The Charter Review Committee (CRC), consists of 16 volunteers representing all four county districts, convened every six years to perform a comprehensive study of the Multnomah County Home Rule Charter.

The Community Budget Advisory Committees (CBAC), comprised of 10 groups of community members that analyze and advise department leaders on departmental budget allocations.

As the CBAC Program Coordinator, you will provide essential administrative guidance on policies and procedures, technical assistance, and operational support to department staff assigned to coordinate their respective CBACs. You will spearhead educational and development opportunities for volunteers, leading comprehensive program orientations and onboarding sessions to prepare community members for the CBAC program, county administrative rules, code, and relevant regulations. Additionally, you will provide direct staffing and coordination support to the Non-Departmental and Central CBACs.

Major Job Responsibilities:

Program Administration

• Provide administrative guidance, technical assistance, and operational support to department staff assigned to coordinate their respective Community Budget Advisory Committees (CBACs).
• Establish and communicate program timelines, reporting schedules, and key deliverables or deadlines for the CBAC program.
• Design and maintain CBAC participant management systems to track and report member terms, application statuses, selections, attendance, absences, and vacancies.
• Develop and distribute standardized program templates, guidelines, and resources to maintain operational consistency across all departments.
• Act as a central resource on best practices, compliance, and policy for CBAC departmental staff and teams.
• In collaboration with the OCI Director, provide regular updates and briefings to staff and county leadership regarding policy updates and implementation plans.
• Support OCI's broader mission to regularly evaluate the County's community engagement policies and programs to reduce systemic barriers to public participation.
• Administer and analyze participant satisfaction and retention surveys to produce data-driven program evaluation reports.
• Utilize Better Impact volunteer management system.

Volunteer Recruitment, Onboarding, and Continuing Education

• Coordinate countywide outreach and recruitment strategies to fill vacancies across all departmental CBACs, including managing the application process, designing promotional materials, and facilitating the selection process.
• Implement and utilize program applications, scoring rubrics, and participant management systems to ensure a standardized review process across all departments.
• Manage the Board appointment process for both newly appointed and second-term CBAC members to ensure compliance.
• Facilitate and coordinate in-person and online educational activities designed to orient, onboard, and support CBAC participation and learning.
• Develop and maintain an accessible repository of resources and program materials for CBAC members.
• Directly conduct interviews and select applicants specifically for the Non-Departmental CBAC.

CBAC Staffing & Coordination

• Foster an inclusive environment of belonging and collaboration for diverse CBAC members, mentoring and guiding participants to ensure they can confidently navigate complex county processes and contribute meaningfully to the committee.
• Provide staffing, technical assistance, and administrative support to the Non-Departmental and Cen…