Community Administrative Assistant

Mille Lacs Band; Minnesota; On-site; USD 3,600 - 53,000; Full time

Job summary

The Mille Lacs Band Adminis­trative Assistant greets visitors and callers, directing them to the right personnel while managing messages and scheduling. Proficiency with PBX, MS Office, and basic clerical tasks is essential.

The role requires a high school diploma or GED and a year of related experience or education, with strong verbal communication and organizational skills to support community operations.

Qualifications

• High school diploma or GED required; relevant post-secondary study helpful.
• 1 year post-secondary education or 3-6 months related experience, or equivalent.
• Ability to read and interpret operating and maintenance instructions and procedures.
• Able to write routine reports and correspondence.
• Basic math skills for everyday office tasks.
• Familiarity with PBX telephone systems and clerical equipment.
• Strong verbal communication and customer service skills.
• Proficient with Windows tools including Excel, Word, Outlook.

Responsibilities

• Greet visitors and direct them to the appropriate office or staff.
• Answer phones, gather caller details, and arrange appointments.
• Record caller information and time of call for follow-up.
• Operate PBX console to receive messages and direct calls.
• Type memos, reports, and other documents.
• Respond to inquiries and manage facility scheduling if needed.
• Maintain and update various lists and databases.
• Perform a variety of clerical duties and manage office supplies.
• Other duties as assigned.

Skills

Verbal communication

Reading & interpreting documents

Typing / word processing

Basic math

Organizational skills

Customer service orientation

Education

High school diploma or GED

1 year post-secondary education or 3-6 months experience

Tools

PBX telephone system

Excel

Word

Outlook

Fax machines

Photocopying machines

Windows OS

Job description

The Mille Lacs Band Adminis­trative Assistant greets visitors and callers, directing them to the right personnel while managing messages and scheduling. Proficiency with PBX, MS Office, and basic clerical tasks is essential.

The role requires a high school diploma or GED and a year of related experience or education, with strong verbal communication and organizational skills to support community operations.