Administrative Assistant (DII) *

Mille Lacs Band; Minnesota; On-site; USD 3,600 - 53,000; Full time

Job summary

The Mille Lacs Band Adminis­trative Assistant greets visitors and callers, directing them to the right personnel while managing messages and scheduling. Proficiency with PBX, MS Office, and basic clerical tasks is essential.

The role requires a high school diploma or GED and a year of related experience or education, with strong verbal communication and organizational skills to support community operations.

Qualifications

• High school diploma or GED required; relevant post-secondary study helpful.
• 1 year post-secondary education or 3-6 months related experience, or equivalent.
• Ability to read and interpret operating and maintenance instructions and procedures.
• Able to write routine reports and correspondence.
• Basic math skills for everyday office tasks.
• Familiarity with PBX telephone systems and clerical equipment.
• Strong verbal communication and customer service skills.
• Proficient with Windows tools including Excel, Word, Outlook.

Responsibilities

• Greet visitors and direct them to the appropriate office or staff.
• Answer phones, gather caller details, and arrange appointments.
• Record caller information and time of call for follow-up.
• Operate PBX console to receive messages and direct calls.
• Type memos, reports, and other documents.
• Respond to inquiries and manage facility scheduling if needed.
• Maintain and update various lists and databases.
• Perform a variety of clerical duties and manage office supplies.
• Other duties as assigned.

Skills

Verbal communication

Reading & interpreting documents

Typing / word processing

Basic math

Organizational skills

Customer service orientation

Education

High school diploma or GED

1 year post-secondary education or 3-6 months experience

Tools

PBX telephone system

Excel

Word

Outlook

Fax machines

Photocopying machines

Windows OS

Job description

JOB TYPE: Full Time
LOCATION: Administration
REPORTS TO: Program Administrator
SALARY RANGE: $35,360 to $53,040

No background check required.

Any individual who receives an offer of employment or will receive a payroll check are required to submit to a drug and alcohol test as a condition of obtaining employment.
Mille Lacs Band Member/American Indian preference applies

SUMMARY:

The Administrative Assistant is responsible for greeting visitors and callers and directing them to the appropriate personnel.

QUALIFICATIONS:

• High school diploma or GED certificate.
• One (1) year post-secondary education; or three to six months related experience; or equivalent combination of education and experience.
• Capable of reading and interpreting documents such as operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to do basic math.
• Familiarity with and ability to operate a complex PBX (telephone switching) system.
• Strong verbal communication skills.
• Familiarity with and ability to operate various office equipment, including fax machines, photo copying machines, etc.
• Basic personal computer skills in a Windows environment, including Excel, Word, Outlook, etc.
• Maintains files and databases
• Schedules use of facility for community events.
• Experience working in a Native American Community preferred.
• American Indian Preference in hiring.

DUTIES AND RESPONSIBILITIES

• Greets visitors and directs them to the appropriate office or staff.
• Answers phones and obtains caller's name and arranges for appointment with person called upon if necessary.
• Directs caller to destination and records name, time of call, nature of business, and person called upon.
• Operates PBX telephone console to receive incoming messages.
• Types memos, correspondence, reports, and other documents.
• Answer inquiries from visitors.
• Schedules the use of facilities, if necessary.
• Maintain and updates various lists and databases.
• Performs variety of clerical duties.
• Maintains office supply inventory.
• Other duties as assigned

WORKING CONDITIONS:

• Stress due to workload or nature of work is generally insignificant.
• Work is exclusively in doors in a controlled climate area.
• Little threat of personal danger or risk.
• Hours are typically 8-5, but possibly with weekend/evening hours.
• Travel is not required.