Communications & Projects Specialist (Hybrid)

IOWA STATE UNIVERSITY FOUNDATION; Ames (IA); Hybrid; USD 40,000 - 52,000; Full time

Job summary

The Iowa State University Foundation seeks an organized, service-oriented administrator to join the communications team in Ames, IA. This role provides project management and administrative support across multiple campaigns.

Responsibilities include meeting coordination, budget tracking, reporting in Salesforce and Workfront, and preparing newsletters, while maintaining confidentiality and attention to detail. A 3-4 year related experience is preferred.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Must adhere to strict confidentiality standards.

Responsibilities

• Organize meetings and provide support during meetings including scheduling meetings or conference calls with internal or external groups, providing detailed notes of meetings, and assisting with meeting preparation.
• Prepare business plans and budget for communications team.
• Track, monitor, and communicate budget expenditures; review planned/future expenditures; reconcile monthly budget reports with expenditures. Process invoices.
• Assist with returning phone calls and emails, answering questions from a variety of sources, and assisting with general requests. Acts as the point person for answering general knowledge questions from internal and external partners for the communications team.
• Provide backup coverage for the main foundation phone line.
• Provide project support by pulling reports from Salesforce, tracking proposals, entering stewardship reports and contact reports into Salesforce, and other project support activities as needed.
• Assist in entering projects and timelines into project management software (Workfront) and lead project management of a designated portfolio of projects.
• Contribute to internal communications projects such as posting news articles and preparing/distributing newsletters.
• Variety of office tasks such as managing calendars, ordering/stocking and inventory of printed supplies, coordinating travel arrangements for team members, preparing appropriate forms and itineraries, etc.

Skills

Verbal & Written Comm

Interpersonal skills

Independent work

MS Office

Attention to detail

Confidentiality

Tools

Microsoft Office Suite

Job description

The Iowa State University Foundation seeks an organized, service-oriented administrator to join the communications team in Ames, IA. This role provides project management and administrative support across multiple campaigns.

Responsibilities include meeting coordination, budget tracking, reporting in Salesforce and Workfront, and preparing newsletters, while maintaining confidentiality and attention to detail. A 3-4 year related experience is preferred.