Corporate Engagement Operations Coordinator

IOWA STATE UNIVERSITY FOUNDATION; Ames (IA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Iowa State University Foundation seeks an outgoing, goal-oriented Operations Coordinator to support the Corporate Engagement team. Responsibilities include Salesforce reporting, data entry, and coordinating workflows to advance university priorities.

Qualifications include 5+ years in related work, strong communication, and proficiency with Microsoft Office. The role may be hybrid and is located in Ames, IA.

Qualifications

• 5+ years of work experience in fundraising operations or related field.
• Salesforce experience preferred.
• Excellent verbal and written communication skills.
• Attention to detail with ability to prioritize, problem-solve, and meet deadlines.

Responsibilities

• Use Salesforce to create and run monthly reports and update fundraising opportunities.
• Enter contacts and update information; maintain engagement summaries.
• Coordinate workflows with grant administration platform and secure approvals.
• Draft emails and support communications with campus and external partners.
• Assist with proposals, slides, and other documents; provide admin support for campaigns and special projects.

Skills

Communication

Attention to detail

Multitasking

Teamwork

Adaptability

Self-directed

Education

5+ years of related work experience

Tools

Salesforce

Microsoft Office Suite

Job description

Description

Join the Iowa State University Foundation in our mission to engage our community, inspire philanthropy, and steward resources to advance Iowa State University and its impact on Iowa and the world. The Iowa State University Foundation is seeking an outgoing, enthusiastic, hard-working, goal-oriented individual to join our corporate engagement team.

Requirements

As a member of the corporate engagement team, the operations coordinator provides administrative and operational support to a team whose primary focus is securing fundraising production and non-philanthropic investment in support of university priorities.

Based on qualifications and experience, a selected candidate may hold one of these job titles: Corporate Engagement Operations Coordinator or Senior Corporate Engagement Operations Coordinator.

Core responsibilities include but are not limited to:

Utilize the constituent relationship management system (Salesforce) to create and run monthly reports, request data queries as needed, enter and update fundraising opportunities, assist in maintaining engagement summaries, enter contacts, and update information.

• Serve as the team's liaison to the university's grant administration platform by assisting in managing workflows, providing information and documentation, and coordinating required signatures and approvals.
• Respond to inquiries from campus and external partners related to engagement with corporate entities.
• Assist with online application processes and ensure proper reporting. Assist with identification of companies and corporate foundations whose funding models align with Iowa State University priorities.
• Facilitate effective communication about corporate engagement activities with the highest levels of professionalism, accuracy, and confidentiality. Draft emails and ensure timely follow-up after meetings and other interactions.
• Assist in editing proposals, presentation slides, and other documents as necessary.
• Provide administrative support to annual department and program campaigns as well as other special projects as needed. Provide administrative backup and additional coverage for the team as needed.
• Assist in the upkeep and documentation of processes and procedures used within the unit.

Qualifications

Education & Work Experience

• 5+ years of work experience related to employment area. Education may be substituted for years of work experience.

Desired Skills & Experience

• Previous experience using constituent relationship databases, such as Salesforce, is preferred.
• Excellent verbal and written communication skills. Excellent interpersonal and customer service skills.
• Attention to detail, ability to prioritize tasks and problem-solve, and pivot quickly.
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Must adhere to strict confidentiality standards.

Travel: None

FLSA Status: Non-exempt

Location: Ames, IA; potentially hybrid

For additional information, visit the following pages:

• Iowa State University Foundation
• Benefits Package Information
• Iowa State University