Gift Accounting Coordinator

IOWA STATE UNIVERSITY FOUNDATION; Ames (IA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Iowa State University Foundation seeks a collaborative, detail-oriented Gift Accounting Coordinator to ensure accurate processing of gifts and commitments in Ames, IA. The role supports the gift accounting team and coordinates with donors, internal teams, and external partners.

The position emphasizes timely coding, batch management, audit trails, confidentiality, and strong communication. Hybrid work options may apply as the department optimizes operations.

Qualifications

• 5-6 years of work experience related to the employment area.
• Education may be substituted for years of work experience.

Responsibilities

• Prepare bank deposits and remote deposit checks.
• Review mailroom batches for completeness and accuracy.
• Record batch information in cash and non-cash logs and assign batch numbers.
• Electronically code gifts and non-gifts within 24-48 business hours and link donor IDs and funds based on documentation.
• Review daily bank statements for ACH and wire transactions.
• Co-manage the gift accounting team email inbox and ensure quality service.
• Continuously improve procedures and update training materials.
• Identify opportunities to leverage technology and collaborate on process improvements.

Skills

Communication skills

Interpersonal skills

Customer service

Attention to detail

Microsoft Office

Time management

Education

5-6 years of related work experience

Tools

Microsoft Excel

Donor management software

Job description

Description

Join the Iowa State University Foundation in our mission to engage our community, inspire philanthropy, and steward resources to advance Iowa State University and its impact on Iowa and the world. We are seeking a collaborative, detail-oriented individual to join our gift accounting team.

Requirements

As an essential member of the gift accounting team, the coordinator’s primary function is to ensure the accurate and timely processing of gifts and commitments received by the Iowa State University Foundation.

Core Responsibilities include but are not limited to:

• Preparing bank deposits and remote deposit checks.
• Reviewing mailroom batches for completeness and accuracy.
• Recording batch information in cash and non-cash logs and assigning batch numbers. Labeling and organizing physical documents to maintain clear audit trails.
• Electronically coding gifts and non-gifts received via mail within 24-48 business hours, assigning the appropriate donor ID and fund based on supporting documentation. This may include contacting donors and internal and external partners.
• Reviewing daily bank statement for incoming ACH and wire transactions.
• Co-management of gift accounting team email inbox including monitoring communications, responding to inquiries, routing requests, and maintaining quality service standards.
• Continuously evaluating procedures to improve efficiency, accuracy, and donor service. Maintaining and updating process documentation and training materials.
• Identifying opportunities to leverage technology, automation, and innovative solutions to enhance team operations. Collaborating with other foundation teams to evaluate, test, and implement process improvements.

Qualifications

Education & Work Experience

• 5-6 years of work experience related to employment area. Education may be substituted for years of work experience.

Desired Skills & Experience

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite (especially Outlook and Excel) and ability to learn new software.
• Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Must adhere to strict confidentiality standards.

Travel:

None

FLSA Status:

Non-exempt

Location:

Ames, IA; potentially hybrid