Communications Operations Assistant

University of Arizona; Tucson (AZ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Paid vacation & holidays

Tuition reduction for employee & famiy

Retirement plans

Recreational and cultural activities

Job summary

The University of Arizona is seeking an Administrative Support Assistant for the Office of the President's communications team on the Tucson campus. The role focuses on coordinating information, managing project tools, and providing light writing/editing support while maintaining high standards of accuracy.

Key responsibilities include handling routine correspondence, tracking deadlines, and liaising with campus partners to ensure timely information flow.

Qualifications

• High school diploma or equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
• Bachelor's degree preferred.
• Experience supporting communications, marketing, public relations, or executive communications functions.
• Experience with project or task management platforms (e.g., Asana, Monday.com, or similar).

Responsibilities

• Provide administrative and coordination support for the Office of the President communications team.
• Coordinate with campus partners and stakeholders to request information, confirm details, and follow up on outstanding items.
• Prepare and finalize routine correspondence and materials, including proofreading, formatting, printing, scanning, and distribution.
• Maintain organized records, contact lists, files, and other administrative information.
• Support communications using established systems and tools, including Trellis, Marketing Cloud, DocuWare, and other team platforms.

Skills

Attention to detail

Organizational skills

Written communication

Confidentiality

Cross-functional collaboration

Adaptability

Copy editing

Higher education environment

Office 365 (Word/Outlook/PowerPoint)

Education

Bachelor's degree

Tools

Office 365 (Word, Outlook, PowerPoint)

Job description

The University of Arizona is seeking an Administrative Support Assistant for the Office of the President's communications team on the Tucson campus. The role focuses on coordinating information, managing project tools, and providing light writing/editing support while maintaining high standards of accuracy.

Key responsibilities include handling routine correspondence, tracking deadlines, and liaising with campus partners to ensure timely information flow.