Campus Operations Administrative Assistant

Arizona College of Nursing; Tempe (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Professional development

Generous PTO and holidays

Health benefits

401(k) with company match

Job summary

Arizona College of Nursing is seeking an Administrative Assistant to provide high-touch support to the campus leadership, including the Campus President, DON, and DOGE. You will manage calendars, coordinate appointments, and maintain the campus calendar and testing calendar.

The role requires 2+ years of administrative support, strong organizational and communication skills, and discretion in handling confidential information.

Qualifications

• Degree preferred.
• A minimum of two (2) years’ administrative level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Attention to detail.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
• Effective problem-solving skills and strong desire to help those who have questions and problems.

Responsibilities

• Serves as initial point of contact for calls/visitors to the campus.
• Manages administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
• Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
• Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
• Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
• Proofreads documents, analyzes data, and prepares correspondence.
• Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
• Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency.
• Completes weekly data entry and compilation of report for student clinical hours.
• Schedules/proctors exams as required.
• Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
• Creates student orientation packets.
• Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Completes and distributes electronic end-of-semester student evaluations.
• Facilitates special event planning, arranges for catering services, and makes travel arrangements. Organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators.
• Prepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
• Prepares biweekly time sheets for adjunct faculty sent to Human Resources.
• Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs).
• All other duties as assigned.

Skills

Organizational skills

Writing skills

Interpersonal skills

Attention to detail

Discretion

Multitasking

Problem solving

Education

Degree preferred

Job description

Arizona College of Nursing is seeking an Administrative Assistant to provide high-touch support to the campus leadership, including the Campus President, DON, and DOGE. You will manage calendars, coordinate appointments, and maintain the campus calendar and testing calendar.

The role requires 2+ years of administrative support, strong organizational and communication skills, and discretion in handling confidential information.