Communications Assistant

Diocese of Green Bay; Appleton (WI); Hybrid; USD 17,000 - 28,000; Part time

Benefits offered by this job

Insurance

Paid time off

Retirement plan

Disability

Professional development

Health spending

Parish life

Job summary

The Communications Assistant supports the mission of St. Thomas More Parish by creating accurate and timely communications for parishioners, staff, and the wider community. Work hours are 8–10 per week with some remote options and flexibility to meet deadlines.

Responsibilities include coordinating the weekly bulletin, parish Flocknote, and website updates, plus assisting with other communications projects as needed. This role collaborates with parish staff while working independently.

Qualifications

• Strong written communication and editing for parish audiences.
• Familiarity with Microsoft Office and Canva.
• Ability to manage multiple requests and deadlines.
• Willingness to learn Catholic terminology and parish life.

Responsibilities

• Prepare and publish the weekly parish bulletin on deadline.
• Create and distribute parish communications via Flocknote.
• Update the parish website with schedules and events.
• Coordinate with staff to ensure consistent messaging.

Skills

Written communication

Proofreading

Graphic layout

Organization

Collaboration

Tools

Microsoft Office

Canva

Job description

Every role helps strengthen parishes, schools, ministries, and communities across Northeast Wisconsin.

Explore a career with the Diocese of Green Bay and become part of a mission that transforms lives. Join a team where your work has purpose, your faith can flourish, and your contributions make a lasting impact.

Questions? Contact the Office of Human Resources at: 920-272-8200 .

Meaningful Work Starts Here.

Benefits That Support You

Offered to full-time and primary employees.

Medical, Dental and Vision Insurance

Paid Vacations and Holidays

Retirement Plan

Short & Long Term Disability Insurance

Professional Development

Health and Flexible Spending Accounts

Life at the Diocese

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Location:St. Thomas More 1810 N McDonald St., Appleton, WI, 54911

Status: Part-Time, 8–10 hours per week

Department: Parish Operations / Communications

Supervisor’s Title: Pastoral Leader

Revised: November 2, 2026

Position Summary

The Communications Assistant supports the mission of St. Thomas More Parish by creating accurate and timely communications for parishioners, staff, and the wider community. This part-time position coordinates the weekly bulletin, parish Flocknote, and website updates, and assists with other communications projects as needed. Work hours are flexible, averaging 8–10 hours per week, with the option to complete some work from home while meeting publication deadlines and coordination needs.

Actions Required to be Consistent with Culture and Values

• Explore Potential: Nurture and challenge the God-given potential and gifts in others so they translate their own potential into action and reach the hearts of even more people through missionary discipleship.
• Connect to Inspire: Connect with each individual person and ignite their desire to accomplish the vision and mission of the Church.
• Embrace People’s Hearts: See Christ in all who are served and treat each person with respect and honor with positive regard and appreciation for all individuals.
• Empowered to Act: Take personal responsibility for diocesan mission, vision, and culture with a personal desire for accountability to reach souls for God.
• Nurture Abundant Life and Growth: Actively nurture life and growth of each individual with a desire to cultivate their own ability to inspire discipleship in others. Cultivate leaders and teams outside of their comfort zone in their personal journey of discipleship actions.

Knowledge, Skills & Abilities

• Strong written communication, proofreading, editing, and basic graphic-layout skills.
• Familiarity with Microsoft Office and Canva; ability to learn parish bulletin, Flocknote, and website publishing tools.
• Ability to organize multiple requests, maintain a publication calendar, and meet recurring weekly deadlines.
• Good judgment regarding accuracy, tone, confidentiality, and appropriate use of photos and information.
• Ability to collaborate with parish staff and ministry leaders while working independently with limited supervision.
• Basic understanding of parish life and Catholic terminology is helpful; willingness to learn is essential.

Duties and Responsibilities

• Prepare, format, proofread, and publish the weekly parish bulletin; collect submissions and coordinate with the parish office and ministries to meet deadlines.
• Create, schedule, and distribute parish communications through Flocknote, including announcements, reminders, and event information.
• Maintain and update the parish website to keep schedules, events, ministry information, and announcements current and accurate.
• Work with parish staff and ministry leaders to ensure communications are consistent, welcoming, and aligned with parish priorities.
• Assist with flyers, special announcements, event promotions, and other communication tasks as assigned.
• Maintain organized communication files, templates, and schedules; communicate questions or missing information promptly to the supervisor.

ADA Physical/Visual/Mental Demands

Primarily computer-based work requiring extended periods of screen use, reading, typing, proofreading, concentration, and communication. Reasonable accommodations may be made to enable qualified individuals to perform essential functions.

Typical Working Conditions

Part-time, approximately 8–10 hours per week, with a flexible schedule and the option for some work to be performed remotely. Occasional on-site coordination may be required. Work must be scheduled to meet weekly bulletin and other time-sensitive publication deadlines.

Nature of Supervision Received

Reports to the Pastoral Leader; works independently on routine communications and collaborates with parish staff for content, approval, and priorities.

Judgment Exercised / Decisions Made

Exercises judgment in layout, wording, scheduling, and routine content updates. Refers sensitive matters, policy questions, and major messaging decisions to the supervisor for review.

No direct budget or financial oversight responsibility; follows parish purchasing and approval procedures if communications-related expenses arise.