Communications and Newsletter Assistant (Undergraduate or Graduate Student) (Student Wage)

University of Virginia; Charlottesville (VA); Hybrid; USD 21,000 - 34,000; Part time

Benefits offered by this job

Flexible scheduling

Hybrid work

Job summary

The University of Virginia seeks a Communications and Newsletter Assistant (Undergraduate or Graduate Student) to support the Office of Medical Sciences Outreach in a hybrid role based in Charlottesville. You will help plan, develop, and produce the department newsletter and gather stories from faculty, staff, and students.

You will interview stakeholders, draft and edit internal content, and collaborate to ensure alignment with departmental branding and goals.

Qualifications

• Current undergraduate or graduate student in communications, journalism, marketing, public relations, English, public health, health sciences, education, or a related field.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and meet deadlines.
• Proficiency with Microsoft Office applications, including Word, Outlook, and Teams.

Responsibilities

• Assist with planning, development, and production of the department newsletter.
• Gather stories, announcements, faculty and staff highlights, and other content from department stakeholders.
• Attend departmental meetings and take notes on topics appropriate for internal communications.
• Conduct interviews with faculty, staff, students, and community partners as needed to develop newsletter content.
• Draft and edit articles, profiles, and announcements for internal distribution.
• Collaborate with the employee responsible for internal and external communications to ensure content aligns with departmental goals and branding.
• Assist with proofreading, formatting, and organizing newsletter content prior to publication.
• Support other communications and community engagement projects as assigned.

Skills

Strong written and verbal comms

Excellent organizational skills

Independent work and deadlines

Microsoft Office proficiency (Word/Out

Education

Undergraduate or graduate student in communications/related field

Tools

Microsoft Office (Word/Outlook/Teams)

Job description

Communications and Newsletter Assistant (Undergraduate or Graduate Student)

Responsibilities and Duties

• Assist with the planning, development, and production of the department newsletter.
• Gather stories, announcements, faculty and staff highlights, and other content from department stakeholders.
• Attend departmental meetings and take notes on topics appropriate for internal communications.
• Conduct interviews with faculty, staff, students, and community partners as needed to develop newsletter content.
• Draft and edit articles, profiles, and announcements for internal distribution.
• Collaborate with the employee responsible for internal and external communications to ensure content aligns with departmental goals and branding.
• Assist with proofreading, formatting, and organizing newsletter content prior to publication.
• Support other communications and community engagement projects as assigned.

Required and/or Preferred Qualifications

Required Qualifications

• Current undergraduate or graduate student in communications, journalism, marketing, public relations, English, public health, health sciences, education, or a related field.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and meet deadlines.
• Proficiency with Microsoft Office applications, including Word, Outlook, and Teams.

Preferred Qualifications

• Experience writing for newsletters, websites, blogs, social media, or other publications.
• Familiarity with graphic design or newsletter platforms such as Canva, Mailchimp, or similar tools.
• Interest in healthcare, academic medicine, higher education, community engagement, or public health communications.
• Experience conducting interviews and developing stories from meetings or events.

Anticipated Start and End Date

Start Date: January 2027 (or as soon as available)
End Date: May 2027 (with the possibility of extension based on departmental needs and funding)

Wage Rate or Range

Undergraduate Students: $15.00 to $18.00 per hour
Graduate Students: $18.00 to $25.00 per hour
(Commensurate with experience and university student employment guidelines.)

Weekly Hours

Weekly Hours: 10 to 15 hours per week (flexible scheduling based on the student's academic commitments)

Position Location

Hybrid position based in the Office of Medical Sciences Outreach, with opportunities for both in-person and remote work. Attendance at select departmental meetings may be required.

Supplemental Application Documents:

Required: Resume
Preferred: Brief cover letter (1 page or less) describing interest in communications, storytelling, and newsletter development within an academic healthcare environment.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.