Communications and Fundraising Student Assistant (Work Study and Non-Work Study)

University of Texas; Utah; On-site; USD 6,500 - 7,500; Part time

Job summary

Texas Performing Arts is seeking a part-time Communications and Fundraising Student Assistant to support fundraising activities, grant writing, and donor communications. The role involves creating fundraising materials, assisting with data entry, and helping manage sponsorship activations for performances at UT Austin.

Ideal candidates are pursuing studies in arts administration, communications, marketing, or related fields, with strong communication skills and experience using MS Office, Adobe

Qualifications

• Effective, positive, and clear face-to-face and phone communication skills.
• Strong independent and collaborative work ethic.
• Working knowledge of computers and office equipment like: Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail.

Responsibilities

• Assist with data collection, entry, processing, retrieval and file maintenance.
• Assist with donor stewardship.
• Assist with sponsorship activations.
• Sort, assemble, organize, and distribute materials and mailings.
• Research possible foundation and corporate sponsor opportunities.
• Research and interview current TPA student employees, staff, and guests for creation of fundraising materials (including video creation).
• Write letters, reports, requisitions, and lists.
• Assist with special events – setting up, greeting guests, distributing flyers, etc.
• Represent Texas Performing Arts with a pleasant and professional demeanor through all interactions.
• Arrive on time for work and maintain a reliable attendance record.
• Dress appropriately for work in a casual, yet professional environment.

Skills

Communication skills

Independent work ethic

Teamwork

MS Office

Tools

Adobe Creative Suite

Final Cut

Job description

Job Posting Title: Communications and Fundraising Student Assistant (Work Study and Non-Work Study)

Hiring Department: Texas Performing Arts

Position Open To: All Applicants

Weekly Scheduled Hours: 10

FLSA Status: Non-Exempt

Earliest Start Date: May 01, 2026

Position Duration: Expected to Continue Until May 31, 2027

Location: UT MAIN CAMPUS

General Notes This is a part time student position at Texas Performing Arts. Both work study and non-work study students are encouraged to apply. Position is available to continue throughout student tenure.

Why Work for Texas Performing Arts? Real world experience working in a non-profit arts presenter. Opportunities for advancement, wage increases, and growth in responsibilities. Professional development opportunities and support.

About Texas Performing Arts Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape. TPA operates venues on the UT campus including Austin’s largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; an international season of dance, theater, music and more; and the Texas Welcomes series of national touring artists. TPA is part of UT’s College of Fine Arts and engages students across the university in creative experiences.

Job Summary

Help “keep the lights on” at Texas Performing Arts! Learn the ins and outs of nonprofit fundraising by actively contributing to securing funds to support Texas Performing Arts' programs. The Communications & Fundraising Student Assistant will become part of an energetic and dedicated team. They will assist the fundraising office with a variety of duties including, but not limited to: creating creative and engaging fundraising materials (including videos, interviews, and graphic design elements), grant writing and reporting, file maintenance, mailing materials, data entry and evaluation, and helping with the Texas Inner Circle member’s lounge for select performances. This position is suitable for anyone interested in the arts, nonprofit management, marketing and communications, or business development and is looking for hands-on, real-world experience working in a performing arts venue Some evening work required, with the opportunity to experience performances and programs up close. Weekly hours are flexible. Estimated Hours per Week: 10-19 This position is for a summer start with continuation into the fall. Both work study and non-work study students encouraged to apply. This position may also be eligible to count as an academic internship.

Responsibilities

• Assist with data collection, entry, processing, retrieval and file maintenance.
• Assist with donor stewardship.
• Assist with sponsorship activations.
• Sort, assemble, organize, and distribute materials and mailings.
• Research possible foundation and corporate sponsor opportunities.
• Research and interview current TPA student employees, staff, and guests for creation of fundraising materials (including video creation).
• Write letters, reports, requisitions, and lists.
• Assist with special events – setting up, greeting guests, distributing flyers, etc.
• Represent Texas Performing Arts with a pleasant and professional demeanor through all interactions.
• Arrive on time for work and maintain a reliable attendance record.
• Dress appropriately for work in a casual, yet professional environment.

Required Qualifications

• Availability to work scheduled shifts during normal business hours (M-F; 9-5) along with some night and weekend events.
• Effective, positive, and clear face-to-face and phone communication skills.
• Strong independent and collaborative work ethic.
• Working knowledge of computers and office equipment like: Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail.

Preferred Qualifications

• Previous customer service experience.
• Experience with data reporting and analytics.
• Knowledge or interest in non-profit administration, development and/or performing arts RTF (Radio-Television-Film), Communications & Marketing, Business major or similar.
• Experience with Adobe Creative Suite or Final Cut.
• Comfortable conducting video interviews with students, staff, guests.
• Driving Required.
• Hourly Rate $12.50/hour.

Working Conditions

Repetitive use of a keyboard at a workstation. Prolonged screen time. Significant in person, over the phone, and written communication with members of the public. Physically able to lift and carry objects up to 25 pounds. Works independently and unsupervised on a regular basis. Work collaboratively as member of a team with people of varied backgrounds. Work Shift Primarily M-F 9-5. Some night and weekend shifts for events.

Required Materials

• Resume/CV
• Cover letter/Letter of Interest
• Summer and Fall semester availability
• Copy of work study award, if applicable

Employment Eligibility

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

UT Austin is a Tobacco-free Campus