Commercial Title Coordinator & Processor - Hybrid

Top Echelon Software, LLC; New York (NY); Hybrid; USD 100,000 - 150,000; Full time

Job summary

Top Echelon Software, LLC is recruiting a National Commercial Title Coordinator and Processor for its Midtown Manhattan office. The role focuses on managing commercial real estate transactions, coordinating with lenders, attorneys, and clients, and ensuring accurate title commitments and final policies.

The ideal candidate brings 4+ years of commercial title experience, strong underwriting and communication skills, and a collaborative approach to work with underwriters, closers, and external

Qualifications

• 4+ years in commercial title processing or related real estate transaction role.
• Experience assisting senior underwriters in evaluating complex commercial transactions.
• Strong knowledge of title insurance, underwriting, title commitments, and related documents.
• Ability to coordinate with lenders, attorneys, commercial real estate agents, buyers, sellers and other stakeholders.
• Excellent written and verbal communication and client service mindset.
• Detail-oriented with strong organizational skills to manage multiple transactions.
• Willingness to learn advanced underwriting concepts.

Responsibilities

• Open and establish new transaction files and draft preliminary requirements, exceptions, and notes for title commitments.
• Review purchase, sale, loan documents, affidavits, title documents, surveys, and due diligence to identify issues and risks.
• Coordinate all aspects of title orders from opening to closing; maintain client and internal communication.
• Assist senior underwriters by gathering and organizing documentation for underwriting decisions.
• Order, track, and review due diligence items (title searches, UCCs, tax certifications, etc.).
• Analyze title searches, surveys, and legal descriptions to identify defects or discrepancies.
• Prepare accurate title commitments, preliminary reports, endorsements, and final policies.
• Work with escrow and closing teams to clear title requirements and readiness for closing.
• Communicate with agents, attorneys, lenders, and stakeholders to obtain missing information and ensure smooth workflow.
• Assist in resolving curative issues by researching public records and coordinating corrective documents.
• Prepare endorsement packages, policy schedules, and supporting materials for underwriting review.
• Maintain detailed notes and logs for audit readiness and compliance.
• Support post-closing processes including policy issuance and recording verification.
• Monitor workflow and deadlines across multiple files to meet service expectations.
• Provide administrative and technical support for underwriting projects and process improvements.

Skills

Commercial title processing

Underwriting support

Title insurance knowledge

Lender coordination

Stakeholder communication

Analytical skills

Attention to detail

Team collaboration

Learning new concepts

Office software proficiency

Tools

Title production software

Office suite

Document management software

Job description

Top Echelon Software, LLC is recruiting a National Commercial Title Coordinator and Processor for its Midtown Manhattan office. The role focuses on managing commercial real estate transactions, coordinating with lenders, attorneys, and clients, and ensuring accurate title commitments and final policies.

The ideal candidate brings 4+ years of commercial title experience, strong underwriting and communication skills, and a collaborative approach to work with underwriters, closers, and external