Commercial Real Estate Paralegal

Plona Partners; Hartford (CT); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Plona Partners seeks an experienced real estate paralegal for a hybrid role in Hartford, CT. The candidate will draft and review closing documents, title commitments, and related materials for commercial real estate transactions, coordinating with clients and lenders.

The ideal candidate holds a Bachelor's degree (ABA paralegal certificate preferred) and has 3–5 years CRE paralegal experience, with strong communication, organizational, and research skills.

Qualifications

• Bachelor's Degree required; ABA approved paralegal certificate preferred.
• Minimum 3–5 years commercial real estate paralegal experience, preferably in a law firm, in-house legal dept, or title company.
• Technical proficiency with WORD, Excel, virtual files, iManage, Webex and Hot Docs.
• Excellent written and oral communication skills.
• Strong organizational skills and ability to manage multiple projects with minimal supervision.
• Excellent research and analytical skills.
• Effective interpersonal and teamwork skills with attorneys, staff and peers.

Responsibilities

• Draft and review closing documents including mortgage deeds, notes, assignments, releases, affidavits, estoppels and closing checklists.
• Draft and review title documents including title objections letters, title insurance commitments/reports, legal descriptions and endorsements.
• Calculate and pro-rate adjustments and closing costs; prepare adjustment sheets and settlement statements.
• Communicate with clients, attorneys, banks, title companies, surveyors, real estate and insurance agents for closing requirements.
• Manage real estate closing from contract receipt to post-closing paperwork completion.
• Order and review title commitments, title documents, surveys, estoppels, tax & lien searches and zoning reports with summaries.
• Prepare title abstracts, review surveys and zoning reports.
• Prepare closing file and coordinate execution of documents, taking acknowledgments and attending closing if required.
• Handle post-closing matters including closing binders and recording/filing preparations.

Skills

Communication

Organization

Research

Analytical

Interpersonal skills

Teamwork

Word

Excel

iManage

Webex

Hot Docs

Education

Bachelor's Degree

ABA approved paralegal certificate

Tools

Word

Excel

iManage

Webex

Hot Docs

Job description

Onsite Logistics: Hybrid (3) Day onsite

Job Responsibilities:

• Draft and review closing documents, including various forms of mortgage deeds, notes, assignments, releases, affidavits, estoppels, closing checklists, bills of sale, escrow agreements, side letters, agreements, mortgage modifications, purchase and sale agreements, UCC financing statements, easements, conveyance tax statements, powers of attorney and other documents relative to a particular real estate closing.
• Draft and review documents related to the title to the real property, including title objection letters, title insurance commitments and reports, legal descriptions, owner and loan title insurance policies and endorsements.
• Calculate and pro-rate multiple types of adjustments and closing costs, including preparation of adjustment sheets and settlement and loan closing statements.
• Communicate with clients, attorneys, bank and title company representatives, surveyors, real estate and insurance agents, etc. regarding items required for closing.
• Responsible for processing real estate closing from the date the firm receives a signed real estate contract or loan sheet to finalizing post-closing paperwork.
• Order and review of title commitments, title documents, surveys, condominium estoppels, tax & lien searches, zoning reports, etc., including preparation of related summaries and abstracts.
• Preparation of title abstracts, review of surveys, and review of zoning reports
• Preparation of the closing file, coordinating execution of documents and review thereof for proper execution, including taking acknowledgements, and attendance at closing, if required.
• Attend to post-closing matters, including preparation of closing binders, file organization, preparation of documents for recording/filing, coordinate obtaining and providing outstanding closing items.

Job Requirements:

• Bachelor's Degree (with ABA approved paralegal certificate preferred).
• Minimum 3 - 5 years commercial real estate paralegal experience, preferably in a law firm setting, an in-house legal department or title company.
• Technical proficiency with WORD, Excel, virtual files, iManage, Webex and Hot Docs.
• Excellent communication skills, oral and written.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
• Excellent research and analytical skills.
• Effective interpersonal and team working skills and an ability to communicate effectively with attorneys, professional staff and peers.