Real Estate Paralegal

Open Systems Technologies; Miami (FL); On-site; USD 55,000 - 95,000; Full time

Job summary

Open Systems Technologies is seeking a Real Estate Paralegal with 5+ years of law firm experience to support commercial and residential real estate transactions in Miami.

Responsibilities include preparing and reviewing closing documents, loan documents, coordinating closings, and reviewing title and survey documents. The role requires a bachelor’s degree and strong communication, detail, and organizational skills.

Qualifications

• Bachelor's degree and at least 5 years’ related paralegal experience.
• Excellent grammar, spelling, and communication skills.
• Strong attention to detail and organizational abilities.
• Ability to manage multiple real estate projects under tight deadlines.
• Knowledge of legal terms and real estate processes.

Responsibilities

• Assist with preparing and reviewing closing documents for commercial real estate purchase and sale transactions.
• Aid in preparing and reviewing loan documents, including UCC Financing Statements.
• Coordinate closings and maintain closing checklists; distribute signature page packages.
• Review title and survey documents; prepare title/survey memoranda and related letters.
• Order due diligence items and review zoning, estoppels, and related documents.
• Order, review, and abstract UCC/judgment/lien search results.
• Prepare lease abstracts and conduct lease reviews.
• Manage filing and recording of documents.
• Prepare closing binders and address post-closing matters.

Skills

Attention to detail

Strong communication

Organizational skills

Multitasking

Analytical skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Must have at least 5 years of experience working as a Real Estate Paralegal in a law firm.

Responsibilities:

• Assist with preparing and reviewing closing documents for commercial real estate purchase and sale transactions.
• Aid in preparing and reviewing loan documents, including UCC Financing Statements.
• Coordinate closings for commercial and residential real estate transactions by maintaining a closing checklist, preparing and distributing signature page packages, reviewing settlement statements, and coordinating with various transaction parties as necessary.
• Order and review title and survey documents (including title exceptions), prepare title and survey objection letters, and create title/survey memoranda and escrow closing letters.
• Order and collect typical legal due diligence items for sale and loan transactions, including zoning/governmental compliance letters, UCC/judgment searches, entity authority documents, good standing certificates, and estoppel letters from lienholders, tenants, and other parties involved in declarations, easements, and similar agreements.
• Order, review, and abstract UCC/judgment/lien search results.
• Obtain and review zoning reports and conduct relevant zoning analyses.
• Conduct lease reviews and prepare lease abstracts.
• Manage the filing and recording of documents.
• Prepare closing binders and address post-closing matters.

Qualifications:

• A bachelor's degree and at least 5 years of related experience, or an equivalent combination of education and experience, is required.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Strong title and survey skills, advanced technical skills, and excellent oral and written communication abilities are necessary.
• Must demonstrate keen attention to detail.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Capability to handle various tasks without error, set priorities, and accommodate rush requests.
• Knowledge of legal terms and matters to ensure that submitted forms include all necessary related parties.
• Strong analytical, evaluative, and problem-solving skills with great attention to detail.
• Commercial leasing experience is a plus.
• Superior communication and customer service skills, demonstrating courtesy and diplomacy.
• Ability to think creatively about new solutions and implement best practices.
• Generally, core working hours are from 9:00 am to 5:30 pm, with the flexibility to work overtime as needed.
• Physical attendance and punctuality at the workplace are required.