Commercial Property Operations Coordinator

Horn Solutions; Houston (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

BG Staffing in Houston, TX is seeking a Commercial Property Administrator to provide administrative, operational, and financial support to the Property Management team. This role helps maintain efficient property operations through accurate recordkeeping, tenant and vendor coordination, financial support, and compliance tracking.

The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities while providing professional service to tenants, vendors, and

Qualifications

• Requires strong organization and time-management with attention to detail.
• Excellent written and verbal communication skills required.
• Proficiency with MS Office and SharePoint; experience with property management software is a plus.

Responsibilities

• Provide administrative support to Property Managers and the Property Management team.
• Maintain accurate property, tenant, lease, vendor, and compliance records in SharePoint and other systems.
• Prepare and maintain correspondence, reports, leases, notices, and other property documentation.
• Coordinate tenant onboarding, move-ins/move-outs, vendor appointments, inspections, and site visits.
• Serve as an administrative contact for tenants, vendors, and contractors.
• Coordinate vendor documentation, work orders, invoices, contracts, insurance certificates, and utilities.
• Assist with invoice processing, rent roll updates, accounts receivable tracking, budget monitoring, and expense reporting.
• Support monthly and quarterly reporting, audits, reconciliations, and financial reviews.
• Track certificates of insurance, licenses, permits, contracts, and other compliance requirements.
• Monitor deadlines and action items for the Property Management team.

Skills

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

SharePoint

Property management software

Job description

BG Staffing in Houston, TX is seeking a Commercial Property Administrator to provide administrative, operational, and financial support to the Property Management team. This role helps maintain efficient property operations through accurate recordkeeping, tenant and vendor coordination, financial support, and compliance tracking.

The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities while providing professional service to tenants, vendors, and