Commercial Property Manager Associate - Growth Path

Olen Properties; Brea (CA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Subsidized health insurance including

Company Paid Life and LTD insurance

401(k) Plan with company match

Paid time off

Employee Wellness Program

All other benefits as required by law

Job summary

Olen Properties in the Brea area is seeking a Commercial Associate Property Manager to join our Property Management team. You will oversee day‑to‑day operations of a diversified portfolio, ensuring tenants receive exceptional service and that properties are well maintained.

Responsibilities include coordinating maintenance, inspections, budgeting support, vendor management, and lease administration while collaborating with managers and internal teams to meet company standards.

Qualifications

• Minimum of 3 years of commercial property management experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage multiple properties, projects and deadlines.
• Strong customer service orientation and professional demeanor.
• Ability to visit properties and conduct routine property inspections.

Responsibilities

• Serve as a primary point of contact for tenants and respond promptly and professionally to questions, requests, and concerns.
• Develop positive relationships with tenants and assist with tenant retention and overall tenant satisfaction.
• Coordinate maintenance requests and follow up with building staff, vendors, and contractors to ensure timely completion.
• Conduct regular property inspections and identify maintenance, appearance, safety, and operational issues requiring attention.
• Assist Property Managers with the overall operation and management of assigned properties.
• Coordinate with vendors and contractors, including obtaining proposals, scheduling work, monitoring progress, and verifying completion.
• Review and process vendor invoices and assist with tracking property expenses.
• Assist with preparation and administration of service contracts and vendor agreements.
• Assist with annual operating budgets, expense tracking, variance reporting, and other property‑level financial reporting.
• Maintain accurate tenant, vendor, lease, insurance, and property records.
• Assist with lease administration, including tracking critical dates, renewals, tenant obligations, and certificates of insurance.
• Coordinate tenant move‑ins and move‑outs.
• Assist with property improvement and capital projects as needed.
• Monitor properties for compliance with company standards and applicable building, safety, and regulatory requirements.
• Communicate and coordinate with accounting, construction, leasing, maintenance, and other internal departments.
• Assist with emergency situations and communicate with appropriate team members, tenants, and vendors when necessary.
• Prepare correspondence, reports, notices, and other property‑related documentation.
• Other duties as assigned.

Skills

Tenant relations

Communication skills

Organizational skills

Customer service

Problem solving

Vendor management

Budgeting

Lease administration

Property inspections

Field presence

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Olen Properties in the Brea area is seeking a Commercial Associate Property Manager to join our Property Management team. You will oversee day‑to‑day operations of a diversified portfolio, ensuring tenants receive exceptional service and that properties are well maintained.

Responsibilities include coordinating maintenance, inspections, budgeting support, vendor management, and lease administration while collaborating with managers and internal teams to meet company standards.