Commercial Property Coordinator

onni; Pasadena (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

3 weeks PTO

Annual education allowance

Referral program

Housing discount

Friends and Family hotel rates

Job summary

Onni is seeking a Property Coordinator in Pasadena, CA to build strong relationships with tenants and vendors while handling general office services and reporting. You will coordinate budget processes, interpret operating policies, and maintain records for a Class-A property, ensuring smooth operations and timely communications.

The role emphasizes strong customer service, organizational skills, and proficiency with Excel/Outlook, with experience in Yardi or similar platforms preferred.

Qualifications

• High School Diploma or GED required.
• Two years of college or equivalent preferred.
• Two years of related experience preferred.
• Strong customer service and communication skills.
• Proficiency with MS Office and Yardi.

Responsibilities

• Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities.
• Coordinate budget accounting operations.
• Maintain and communicate operating policies.
• Prepare financial and operations reports.
• Coordinate tenant work orders and building staff.
• Assist with vendor contracts and review processes.

Skills

Customer service

Communication

Organization

Time management

Yardi software

Education

High School Diploma or GED

Two years college or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

Yardi software

Job description

Job Description:

Are you passionate about supporting tenants? Our dynamic portfolio awaits a customer-focused team player like you! At the forefront of this role is the chance to build meaningful relationships with tenants and vendors. As a Property Coordinator, each day brings new learning opportunities. If you're eager to jump right into a fast-paced environment and contribute to the experience of our tenants, explore this opportunity! It may be everything you've been looking for.

Perks & Benefits:

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $19 or $118 per pay our PPO, HSA, and HMO have you covered. In addition, we offer:

• 401(k) match


• 3 weeks PTO


• Annual education allowance of up to $1000


• Referral program


• Residential housing discount after 1 year of continuous employment


• Friends and Family rates for Hotel Properties throughout the company

What You Will Do

• Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities.


• Responsible for coordinating budget accounting operations.


• Maintains, interprets, and communicates operating policies.


• Coordinates the collection and preparation of financial and operations reports.


• Locates and compiles information, formats reports, graphs, tables, records, and other sources of information.


• Coordinates all janitorial and housekeeping needs for the building.


• Works side-by-side with building engineers, security and maintenance supervisors and other vendors to ensure the property maintains Class-A status.


• Supports accounts receivable collection efforts and provides timely updates on collection status and follow-up actions.


• Coordinates and assists with tasks that impact staff, costs, and/or quality of service.


• Coordinates tenant work order system and directs appropriate building personnel to the work.


• Administers all card access for tenants and Onni employees.


• Tracks all liability insurance certificates for vendors and tenants.


• Analyzes unit operating practices such as record keeping systems, forms control, and personnel requirements; creates new systems or revises established procedures.


• Analyzes and tracks all building utilities.


• Assists with special events planning.


• Coordinates events and marketing activities, including supporting promotional logistics, tenant communications, and related materials.


• Drafts license agreements and coordinates review, routing, and execution with internal management.


• Drafts vendor contracts and assists with contract coordination, documentation, and follow-up.


• Performs other duties as required.

What you bring:

• High School Diploma or GED


• Two year of college or equivalent work experience preferred


• Two years of related experience at a commercial property preferred.


• Good oral and written communication skills


• Strong customer service skills


• Working knowledge and proficiency in Microsoft Excel, Word, and Outlook


• Solid organization and time management abilities preferred


• Must be self-motivated, creative, and resourceful


• Previous Yardi Experience or similar platform preferred

About the Company

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

Onni Properties, LLC (\"Onni\") will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.

These job duties are:

• Responsible for coordinating budget accounting operations.


• Tracks all liability insurance certificates for vendors and tenants.


• Drafts license agreements and coordinates review, routing, and execution with internal management.


• Drafts vendor contracts and assists with contract coordination, documentation, and follow-up.

Find out more about the Los Angeles County Fair Chance Ordin