Commercial Property Coordinator

RiseMe; Pasadena (CA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

401(k) match

PTO

Education allowance

Referral program

Housing discount

Friends/Family rates

Job summary

Onni Properties in Pasadena, CA seeks a Property Coordinator to support tenants and vendors in a fast‑paced portfolio. You will coordinate office services, budget reporting, and maintenance tasks while ensuring high service quality for tenants.

Ideal candidates have a High School Diploma or GED with 2 years of college or equivalent experience, strong communication skills, and proficiency with Excel, Word, Outlook, and Yardi. Join a team focused on quality housing and tenant relations.

Qualifications

• High School Diploma or GED is required
• Two years of college or equivalent work experience preferred
• Two years of related experience at a commercial property preferred
• Good oral and written communication skills
• Strong customer service skills
• Working knowledge of Microsoft Excel, Word, and Outlook
• Solid organization and time management abilities
• Must be self-motivated, creative, and resourceful
• Previous Yardi experience or similar platform preferred

Responsibilities

• Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities.
• Responsible for coordinating budget accounting operations.
• Maintains, interprets, and communicates operating policies.
• Coordinates the collection and preparation of financial and operations reports.
• Locates and compiles information, formats reports, graphs, tables, records, and other sources of information.
• Coordinates all janitorial and housekeeping needs for the building.
• Works with building engineers, security and maintenance supervisors and other vendors to ensure Class‑A status.
• Supports accounts receivable collection efforts and provides updates on collection status and follow‑up actions.
• Coordinates and assists with tasks that impact staff, costs, and/or quality of service.
• Coordinates tenant work order system and directs appropriate building personnel to the work.
• Manages card access for tenants and Onni employees.
• Tracks liability insurance certificates for vendors and tenants.
• Analyzes operating practices and creates or revises procedures.
• Analyzes and tracks building utilities.
• Assists with special events planning and marketing activities.
• Drafts license agreements and coordinates review, routing, and execution.
• Drafts vendor contracts and assists with coordination and follow‑up.
• Performs other duties as required.

Skills

Customer service

Communication

Time management

Self-motivated

Problem solving

Education

High School Diploma or GED

Two years of college or equivalent

Two years of related commercial property experience

Tools

Microsoft Excel

Microsoft Word

Outlook

Yardi

Job description

Job Description:

Are you passionate about supporting tenants? Our dynamic portfolio awaits a customer-focused team player like you! At the forefront of this role is the chance to build meaningful relationships with tenants and vendors. As a Property Coordinator, each day brings new learning opportunities. If you're eager to jump right into a fast-paced environment and contribute to the experience of our tenants, explore this opportunity! It may be everything you've been looking for.

Perks & Benefits:

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $19 or $118 per pay our PPO, HSA, and HMO have you covered. In addition, we offer:

• 401(k) match
• 3 weeks PTO
• Annual education allowance of up to $1000
• Referral program
• Residential housing discount after 1 year of continuous employment
• Friends and Family rates for Hotel Properties throughout the company

What You Will Do

• Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities.
• Responsible for coordinating budget accounting operations.
• Maintains, interpretes, and communicates operating policies.
• Coordinates the collection and preparation of financial and operations reports.
• Locates and compiles information, formats reports, graphs, tables, records, and other sources of information.
• Coordinates all janitorial and housekeeping needs for the building.
• Works side‑by‑side with building engineers, security and maintenance supervisors and other vendors to ensure the property maintains Class‑A status.
• Supports accounts receivable collection efforts and provides timely updates on collection status and follow‑up actions.
• Coordinates and assists with tasks that impact staff, costs, and/or quality of service.
• Coordinates tenant work order system and directs appropriate building personnel to the work.
• Administers all card access for tenants and Onni employees.
• Tracks all liability insurance certificates for vendors and tenants.
• Analyzes unit operating practices such as record keeping systems, forms control, and personnel requirements; creates new systems or revises established procedures.
• Analyzes and tracks all building utilities.
• Assists with special events planning.
• Coordinates events and marketing activities, including supporting promotional logistics, tenant communications, and related materials.
• Drafts license agreements and coordinates review, routing, and execution with internal management.
• Drafts vendor contracts and assists with contract coordination, documentation, and follow‑up.
• Performs other duties as required.

What you bring:

• High School Diploma or GED
• Two year of college or equivalent work experience preferred
• Two years of related experience at a commercial property preferred.
• Good oral and written communication skills
• Strong customer service skills
• Working knowledge and proficiency in Microsoft Excel, Word, and Outlook
• Solid organization and time management abilities preferred
• Must be self‑motivated, creative, and resourceful
• Previous Yardi Experience or similar platform preferred

About the Company

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

Onni Properties, LLC (“Onni”) will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.

These job duties are:

• Responsible for coordinating budget accounting operations.
• Tracks all liability insurance certificates for vendors and tenants.
• Drafts license agreements and coordinates review, routing, and execution with internal management.
• Drafts vendor contracts and assists with contract coordination, documentation, and follow‑up.

Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fai Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/

Salary Range

$33.00 - $38.00

About The Company:

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.