Commercial Property Coordinator

Onni Properties LLC; Pasadena (CA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Health benefits package

401(k) match

Paid time off (PTO)

Annual education allowance

Referral program

Housing discount after 1 year

Friends and Family rates

Job summary

Onni Properties LLC is seeking a proactive Property Coordinator to support tenants and vendors in a fast-paced environment. You will coordinate office services, assist with budget reporting, and help maintain Class-A standards across the portfolio.

The role requires strong communication and organizational skills, proficiency in Excel/Word/Outlook, and experience with commercial properties. Onni offers a comprehensive benefits package and growth opportunities.

Qualifications

• High School Diploma or GED (required).
• Two years college or equivalent work experience preferred.
• Two years of related experience at a commercial property preferred.

Responsibilities

• Coordinate and implement general office services such as appointment-setting, records control, and other administrative activities.
• Coordinate budget accounting operations and assist with reports.
• Maintain and communicate operating policies to tenants and staff.
• Coordinate collection and preparation of financial and operations reports.

Skills

Customer service

Oral and written communication

Organization

Time management

Education

High School Diploma or GED

Two years college or equivalent

Commercial property experience preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description:Are you passionate about supporting tenants? Our dynamic portfolio awaits a customer-focused team player like you! At the forefront of this role is the chance to build meaningful relationships with tenants and vendors. As a Property Coordinator, each day brings new learning opportunities. If you're eager to jump right into a fast-paced environment and contribute to the experience of our tenants, explore this opportunity! It may be everything you've been looking for.Perks & Benefits:When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $19 or $118 per pay our PPO, HSA, and HMO have you covered. In addition, we offer:401(k) match3 weeks PTOAnnual education allowance of up to $1000Referral programResidential housing discount after 1 year of continuous employmentFriends and Family rates for Hotel Properties throughout the companyWhat You Will DoCoordinates and implements general office services such as appointment-setting, records control, and other administrative activities.Responsible for coordinating budget accounting operations.Maintains, interprets, and communicates operating policies.Coordinates the collection and preparation of financial and operations reports.Locates and compiles information, formats reports, graphs, tables, records, and other sources of information.Coordinates all janitorial and housekeeping needs for the building.Works side-by-side with building engineers, security and maintenance supervisors and other vendors to ensure the property maintains Class-A status.Supports accounts receivable collection efforts and provides timely updates on collection status and follow-up actions.Coordinates and assists with tasks that impact staff, costs, and/or quality of service.Coordinates tenant work order system and directs appropriate building personnel to the work.Administers all card access for tenants and Onni employees.Tracks all liability insurance certificates for vendors and tenants.Analyzes unit operating practices such as record keeping systems, forms control, and personnel requirements; creates new systems or revises established procedures.Analyzes and tracks all building utilities.Assists with special events planning.Coordinates events and marketing activities, including supporting promotional logistics, tenant communications, and related materials.Drafts license agreements and coordinates review, routing, and execution with internal management.Drafts vendor contracts and assists with contract coordination, documentation, and follow-up.Performs other duties as required.What you bring:High School Diploma or GEDTwo year of college or equivalent work experience preferredTwo years of related experience at a commercial property preferred.Good oral and written communication skillsStrong customer service skillsWorking knowledge and proficiency in Microsoft Excel, Word, and OutlookSolid organization and time management abilities preferredMust be self-motivated, creative, and resourcefulPrevious Yardi Experience or similar platform preferredAbout the CompanyFor over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.Onni Properties, LLC (“Onni”) will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.These job duties are:Responsible for coordinating budget accounting operations.Tracks all liability insurance certificates for vendors and tenants.Drafts license agreements and coordinates review, routing, and execution with internal management.Drafts vendor contracts and assists with contract coordination, documentation, and follow-up.Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fai Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/Salary Range:$33.00 - $38.00About The Company:OnniFor over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.AI Use:This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.How To Apply:Please apply through the link on the job posting and attach your resume and any other required documents.We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.