Commercial Operations Coordinator

Fresenius Kabi USA, LLC; Lake Zurich (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Fresenius Kabi is seeking a Commercial Operations Coordinator within the Biopharma department. This hybrid role involves overseeing fleet operations, supporting onboarding activities, managing distribution lists, and collaborating with internal teams and external vendors to enhance operational efficiency. Candidates must have strong organizational and communication skills, alongside 3+ years of administrative experience, preferably within the pharmaceutical sector.

Benefits

Comprehensive medical coverage

Dental and vision insurance

Life insurance

401K with company contribution

Wellness program

Qualifications

• 3+ years of administrative experience required.
• Experience in pharmaceutical preferred.
• Strong attention to detail and organization.

Responsibilities

• Coordinate new hire team members with fleet vehicles and collaborate with policy owners.
• Administer fleet program ensuring compliance and safety.
• Support internal onboarding processes and manage procurement activities.

Skills

Process management

Project execution

Attention to detail

Written communication

Verbal communication

Cross-functional collaboration

Tools

Microsoft Teams

Microsoft Outlook

Microsoft Suite

Job description

Job SummaryThe Commercial Operations Coordinator for the Biopharma department will be responsible for overseeing key operational functions within our business. This role will support our Field Fleet Program, commercial onboarding activities, maintain the department roster and distribution lists, and support department print material management. The ideal candidate will drive efficiency, foster collaboration, and follow internal processes while striving to increase operation effectiveness. This role will work closely with internal teams and external vendors to optimize business performance. This position will be responsible for assessing, tracking, and communicating with key stakeholders on the status of these responsibilities.

This is a hybrid position, and the selected candidate will be required to work onsite in the Lake Zurich, Illinois office 3 days a week.

Salary Range: $28.00 - $33.00 per hour.
Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities. Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most.Responsibilities

• Coordinate new hire field team members with their fleet vehicles and collaborate with the Fresenius Kabi fleet policy owner.
• Administer departmental fleet program for Biopharma, ensuring compliance, training, cost efficiency, and employee safety.
• Maintain cross functional relationships related to fleet leasing, maintenance, and optimization.
• Monitor fleet usage, budgeting, and policy adherence.
• Maintain commercial team roster and distribution lists.
• Set up IT equipment and new hire systems access.
• Support onboarding processes and access to internal systems.
• Train to internal systems and policies including Fleet, Concur, Corporate Resources.
• Support Print and Promotional Materials Warehouse oversite.
• Process department procurement related activities including vendor setup, PO requests, goods received, and invoices.
• Coordinate vendor credentialing requests.
• Work closely with sales, marketing, and market access teams on cross-functional projects.

Requirements

• 3+ years of administrative experience required. Pharmaceutical experience preferred.

• Proven experience in process management, project execution.

• Demonstrated ability to maintain processes with a strong attention to detail and organization.

• Ability to prioritize multiple responsibilities and projects.

• Strong written and verbal communication skills.

• Proficient with Microsoft Teams, Microsoft Outlook, and Microsoft Suite.

• Excellent communication and cross-functional collaboration skills.

Additional Information

We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability,401K with company contribution, andwellness program.

Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.