Operations Coordinator - Transitions (remote hybrid)

ZRS MANAGEMENT LLC; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

ZRS Management LLC is seeking an Operations Coordinator to manage property management transactions and collaboration with various departments. This hybrid role involves overseeing acquisitions, onboarding new properties, and ensuring compliance during transitions. The successful candidate will possess strong organizational and technical skills to thrive in a fast-paced environment while also contributing to a culture of health and wellness through company-sponsored programs.

Benefits

Health insurance (Medical, Dental, Vision)

Employee Assistance Program (EAP)

Paid time off and floating holidays

Flexible 401K plans

Fitness program credits

Incentives for annual medical check-ups

Discount programs for pet insurance

Qualifications

• Highly motivated team player capable of working in a fast-paced environment.
• Ability to manage property management transactions and onboard new properties.
• Experience with systems coordination and project management.

Responsibilities

• Oversee transactions from start to post-closing, ensuring all critical dates are adhered to.
• Coordinate with external parties for due diligence services and manage related tasks.
• Monitor and report project performance through audits and inspections.

Skills

Strong customer service skills

Organizational skills

Technical skills

Tools

Onesite

Yardi

Online Leasing

Compliance Vendor Management

BlueMoon

Job description

Operations Coordinator - Transitions (remote hybrid) page is loaded

Operations Coordinator - Transitions (remote hybrid)

Apply locations Orlando, FL time type Full time posted on Posted 30+ Days Ago job requisition id R-104022

Job Description:

Job Description

Objective

The general role of Operations Coordinator is to manage the complete lifecycle for various types of property management transactions. This position will be collaborating with various departments and teams in executing acquisitions, dispositions, and lease up projects. In connection with providing support, the Operations Coordinator will at times interface with external parties, including owners, sellers, existing operators, brokers and third-party vendors to ensure all critical dates are adhered to and the transaction runs smoothly. This role will also specialize in onboarding new properties as it relates to support, compliance and training.

Primary Responsibilities

Transactions Coordination: Oversee all aspects of transactions from initial contact to post closing wrap up and operations onboarding. Tasks involved include but not limited to the following:

• Tracking and managing acquisition, disposition, and lease up transactions from beginning to end
• Engaging third party vendors to provide due diligence services, managing third party vendors, and ensuring timely delivery and accuracy of due diligence reports
• Reviewing due diligence materials to identify potential issues and addressing such issues
• Interacting with and gathering information requested by third parties in connection with due diligence & takeovers
• Uploading materials and reports to shared sites. Organizing and maintaining transaction files.
• Coordinating site visits and teams during due diligence, acquisition and lease up transactions
• Preparing deliverables package for buyers/client and ensuring the accuracy and completeness of information
• Creating agendas and preparing materials for Transactions meetings
• Providing transition assistance and support

Other Responsibilities

• Organizational Structure: Coordinate property set up checklists and implement with the transaction and operations team members. Schedule regular follow up meetings post-takeover to ensure efficient and effective onboarding of new properties and employees.
• Project Coordination: Coordinate, manage, report and monitor the workings of assigned projects. Responsible from project implementation through stabilization to include property management site support.
• Production: Monitor operating performance through portfolio audits and inspections. Collect and analyze data to make suggested improvements to general operations.
• Systems Coordination: Coordinate with the operations team members the support and implementation of new system roll-outs to on-site teams. Maintain a working knowledge of Onesite, Yardi, Online Leasing, Compliance Vendor Management, BlueMoon, and any additional ZRS Programs
• This position will require extended out-of-town travel for takeover procedures, internal meetings, educational conferences, etc.
• The position and responsibilities described above will be evaluated biannually and may be subject to change based on the needs of the company. This may include transitioning to a property onsite position if deemed appropriate.

ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Grow with Us

To meet the challenges of our growing business, ZRS is seeking skilled professionals who are highly motivated team players with the ability to work in a fast-paced environment. They must possess strong customer service skills and strong organizational and technical skills. If you possess the right attitude, dedication, and training, you can have a long, successful career at ZRS.

The health and wellness of our team is a top priority for us. We offer health insurance to all of our teams, including Medical, Dental, Vision, Disability, and Life. We also offer an Employee Assistance Program (EAP) that cares for the mental health and wellness of our team members; this extends to their family members as well.

We not only offer paid time off, but we also provide floating holidays that can be used as desired (volunteering, voting, or a mental health day). ZRS also provides flexible 401K plans to set up our teams with a successful and safe future.

Live Well

ZRS is committed topromoting healthy living and lifestyles. We offer credits for fitness programs, incentives for annual check-ups with a physician, and discount programs for pet insurance.