Commercial Litigation Legal Assistant

Hahn Loeser & Parks LLP; San Diego (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Sick and vacation days.

Partially subsidized medical, dental,

insurance.

Life and AD&D insurance.

Flex spending accounts (dependent and

medical).

Profit Sharing Plan (employer contrib

401(k) (employee contributed w/ a max

Discretionary year-end bonus.

Pre-tax parking benefit.

Firm hosted events and office perks.

Job summary

Hahn Loeser & Parks LLP in San Diego seeks a detail-oriented Legal Assistant with 5+ years of commercial litigation experience to provide high-level litigation and administrative support to attorneys throughout all phases.

Duties include drafting and editing pleadings, coordinating depositions, handling e-filing in state and federal courts, managing calendars, and organizing exhibits and trial materials.

Qualifications

• 5+ years of commercial/business litigation experience supporting multiple attorneys.
• Advanced knowledge of California State and Federal Court rules, filing procedures, and deadlines.
• Experience coordinating depositions, hearings, mediations, and trial preparation.
• Working knowledge of e-discovery procedures and litigation lifecycle.
• Advanced proficiency in Microsoft Office Suite, PDF software, document management systems, and firm software including 3E.

Responsibilities

• Provide confidential administrative support to attorneys and legal staff.
• Prepare, draft, edit, proofread, and format pleadings, motions, briefs, correspondence, discovery, contracts and other legal documents.
• Perform electronic filing and service in California State Courts, Federal Courts, and Appellate Courts as required.
• Maintain knowledge of court rules, filing procedures, and e-filing requirements.
• Assist attorneys with all phases of litigation, including discovery, motion practice, hearings, mediations, arbitrations, and trial preparation.
• Prepare and organize exhibits, trial binders, deposition materials, and hearing notebooks.
• Coordinate depositions, court reporters, videographers, interpreters, expert witnesses, and litigation vendors.
• Coordinate with the docketing department and independently monitor litigation deadlines, court dates, discovery deadlines, and filing requirements.
• Review court notices and filings to ensure deadlines are accurately calendared.
• Maintain attorneys’ calendars, travel arrangements, contacts, expense reimbursements, and time entry in 3E.
• Maintain electronic and physical client files and assist with matter opening and closing procedures.
• Prepare Tables of Contents as needed.
• Provide overflow secretarial support and collaborate with billing, records, docketing, and administrative teams.

Skills

Commercial litigation experience

Attention to detail

Time management

Document proofreading

Microsoft Office

Tools

3E

PDF software

Document management systems

Job description

ABOUT THE FIRM

Hahn Loeser is a full-service law firm with more than a century of excellence in serving its clients across a broad range of practice areas in 9 offices across multiple states. We offer our support staff competitive compensation and benefits packages, work/life balance, and meaningful opportunities for growth and advancement.

Position Summary

The San Diego office of Hahn Loeser & Parks LLP seeks a detail-oriented Legal Assistant with 5+ years of commercial litigation experience to provide high-level litigation and administrative support to attorneys throughout all phases of litigation.

Duties And Responsibilities

• Provide confidential administrative support to attorneys and legal staff.
• Prepare, draft, edit, proofread, and format pleadings, motions, briefs, correspondence, discovery, contracts and other legal documents.
• Perform electronic filing and service in California State Courts, Federal Courts, and Appellate Courts as required.
• Maintain knowledge of court rules, filing procedures, and e-filing requirements.
• Assist attorneys with all phases of litigation, including discovery, motion practice, hearings, mediations, arbitrations, and trial preparation.
• Prepare and organize exhibits, trial binders, deposition materials, and hearing notebooks.
• Coordinate depositions, court reporters, videographers, interpreters, expert witnesses, and litigation vendors.
• Coordinate with the docketing department and independently monitor litigation deadlines, court dates, discovery deadlines, and filing requirements.
• Review court notices and filings to ensure deadlines are accurately calendared.
• Maintain attorneys’ calendars, travel arrangements, contacts, expense reimbursements, and time entry in 3E.
• Maintain electronic and physical client files and assist with matter opening and closing procedures.
• Prepare Tables of Contents as needed.
• Provide overflow secretarial support and collaborate with billing, records, docketing, and administrative teams.

Qualifications

• 5+ years of commercial/business litigation experience supporting multiple attorneys.
• Advanced knowledge of California State and Federal Court rules, filing procedures, and deadlines.
• Experience coordinating depositions, hearings, mediations, and trial preparation.
• Working knowledge of e-discovery procedures and litigation lifecycle.
• Advanced proficiency in Microsoft Office Suite, PDF software, document management systems, and firm software including 3E.
• Exceptional proofreading, grammar, document formatting, and attention-to-detail skills.
• Ability to manage competing priorities and deadlines in a fast-paced environment.
• Strong client service, communication, interpersonal, and organizational skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Typing proficiency of 60+ WPM.

Benefits Highlights

• Sick and vacation days.
• Partially subsidized medical, dental, eye insurance.
• Life and AD&D insurance.
• Flex spending accounts (dependent care and medical).
• Profit Sharing Plan (employer contributed).
• 401(k) (employee contributed w/ a max employer match).
• Discretionary year-end bonus.
• Pre-tax parking benefit.
• Firm hosted events such as monthly office lunch, staff appreciation, holiday party, bar passage.
• Beautiful downtown office with stocked refreshments (sparkling water, coffee machine, etc.).

Working Conditions

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Work may require more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours. This is a non-exempt position, and the individual is eligible for overtime pay.

Equal Opportunity Statement

Hahn Loeser is committed to fostering an inclusive work environment free from barriers and bias, where diverse perspectives and talents are valued. We are an equal opportunity employer and do not discriminate or tolerate harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation, or any other characteristic protected by law.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. Salary range is $75,000-95,000, to be commensurate with experience.