Commercial HVAC Project Coordinator

TBG Recruiting; Village of Farmingdale (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

TBG Recruiting is seeking a detail‑driven Project Coordinator to support commercial HVAC projects in New York. You’ll start by reviewing schedules, align milestones with the team, and confirm client expectations while coordinating with vendors to confirm deliveries and lead times.

You will update progress trackers, capture changes, and keep documentation tidy and current. In the afternoon you’ll help keep the build on schedule by coordinating moving parts and ensuring the right details reach the

Qualifications

• Experience coordinating HVAC projects from planning to closeout.
• Strong scheduling and documentation management skills.
• Excellent written and verbal communication with clients and vendors.

Responsibilities

• Create and maintain schedules and milestone timelines.
• Coordinate with clients and vendors to align scope, timing, and materials.
• Track project progress and surface updates or risks promptly.
• Manage project documentation to keep records accurate and accessible.

Skills

Organizational skills

Attention to detail

Professional communication

HVAC industry experience

Job description

A day in this roleYour morning kicks off by reviewing the commercial HVAC project schedule and confirming milestones with the team. You touch base with clients to align expectations, then check in with vendors to confirm deliveries and lead times. Midday, you update progress trackers, capture changes, and keep documentation tidy and current. By afternoon, you’ve coordinated a few moving parts, cleared a handful of questions, and ensured the right details are in the right hands—so the build stays on time.What you'll handleSupport commercial HVAC projects from planning through closeoutCreate and maintain schedules and key milestone timelinesCoordinate with clients and vendors to align scope, timing, and materialsTrack project progress and surface updates or risks promptlyManage project documentation to keep records accurate and accessibleWhat you bringStrong organizational skills and attention to detailClear, professional communication with internal and external partnersDirect experience in the HVAC industry