Commercial HVAC Estimator / Preconstruction Coordinator

Trueline Talent; Oklahoma City (OK); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Competitive base salary

Uncapped incentive opportunity

100% employer-paid health insurance

401(k) with company contribution

Paid holidays

Gas card for project travel

Direct access to ownership

Significant autonomy

Opportunity to improve estimating流程

Establish commercial relationships

Job summary

Trueline Talent is seeking a Commercial HVAC Estimator / Preconstruction Coordinator in Oklahoma City to own estimating from bid through turnover. You’ll review plans, perform takeoffs, develop budgets, and price labor/materials while coordinating with GCs and vendors.

The role offers visibility, autonomy, and a path to leadership within a growing commercial HVAC team. Ideal candidates have strong reading of plans/specs, hands-on takeoffs, and experience using estimating software.

Qualifications

• Commercial HVAC or mechanical estimating experience.
• Strong understanding of commercial HVAC systems and construction.
• Ability to read and interpret plans, specifications, and addenda.
• Hands-on takeoff experience.
• Experience developing labor, material, equipment, and subcontractor pricing.
• Familiarity with vendor and manufacturer pricing.
• Understanding of RFIs, submittals, change orders, and project closeout.
• Strong organization and attention to detail.
• Strong written and verbal communication skills.
• Comfort working directly with General Contractors and vendors.
• Proficiency with professional estimating or takeoff software.
• Ability to work independently and manage multiple bids and deadlines.
• Ability to work onsite in Oklahoma City.

Responsibilities

• Own commercial HVAC estimating and preconstruction from bid invitation through turnover.
• Review plans, specifications, addenda, and bid documents.
• Perform detailed takeoffs for HVAC equipment, ductwork, piping, and related systems.
• Develop labor budgets, material pricing, and equipment costs.
• Obtain and evaluate vendor and subcontractor pricing.
• Identify scope gaps, specification conflicts, and project risks.
• Prepare complete, competitive, and profitable estimates.
• Manage bid calendars, deadlines, and project invitations.
• Prepare and submit proposals and bid packages.
• Attend pre-bid meetings, site visits, and walkthroughs.
• Communicate with General Contractors, vendors, and stakeholders.
• Follow up on bid status and awarded opportunities.
• Prepare warranties, O&M manuals, and closeout packages.
• Build and maintain relationships with General Contractors and vendors.

Skills

HVAC estimating

Plan reading

Takeoffs

Labor/material pricing

Vendor pricing

RFIs & submittals

Project coordination

On-site coordination

Estimating software

Tools

PlanHub

iSqFt

BuildingConnected

QuoteSoft

Job description

Commercial HVAC Estimator / Preconstruction Coordinator

Trueline's client, a growing commercial mechanical contractor in Oklahoma City, is seeking a Commercial HVAC Estimator / Preconstruction Coordinator to take ownership of estimating and preconstruction for its expanding commercial division. This is a high-visibility opportunity for an HVAC estimating professional who wants more autonomy, direct access to ownership, and a clear path toward future estimating leadership.

What You’ll Do as the Commercial HVAC Estimator / Preconstruction Coordinator:

• Own commercial HVAC estimating and preconstruction from bid invitation through turnover


• Review plans, specifications, addenda, and bid documents


• Perform detailed takeoffs for HVAC equipment, ductwork, piping, accessories, controls, and related systems


• Develop labor budgets, production assumptions, material pricing, and equipment costs


• Obtain and evaluate vendor and subcontractor pricing


• Identify scope gaps, specification conflicts, coordination issues, and project risks


• Prepare complete, competitive, and profitable estimates


• Manage bid calendars, deadlines, and project invitations


• Prepare and submit proposals and bid packages


• Attend pre-bid meetings, site visits, and walkthroughs


• Communicate directly with General Contractors, vendors, and project stakeholders


• Follow up on bid status and awarded opportunities


• Prepare and manage submittals and shop drawings


• Prepare, submit, and track RFIs


• Identify, price, and track change orders


• Participate in project kickoff and turnover meetings


• Maintain organized project documentation


• Prepare warranties, O&M manuals, and closeout packages


• Build and maintain relationships with General Contractors, vendors, and industry partners


• Help determine which commercial opportunities are the best fit for the company


• Support the continued growth and development of the commercial HVAC operation

Must-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

• Commercial HVAC or mechanical estimating experience


• Strong understanding of commercial HVAC systems and construction


• Ability to read and interpret plans, specifications, and addenda


• Hands-on takeoff experience


• Experience developing labor, material, equipment, and subcontractor pricing


• Familiarity with vendor and manufacturer pricing


• Understanding of RFIs, submittals, change orders, and project closeout


• Strong organization and attention to detail


• Strong written and verbal communication skills


• Comfort working directly with General Contractors and vendors


• Proficiency with professional estimating or takeoff software


• Ability to work independently and take ownership of the estimating process


• Ability to manage multiple bids and project deadlines simultaneously


• Ability to work onsite in Oklahoma City

Nice-to-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

• QuoteSoft experience


• iSqFt experience


• PlanHub experience


• BuildingConnected experience


• Mechanical Project Management experience


• Preconstruction coordination experience


• Commercial ductwork estimating experience


• Commercial piping estimating experience


• Controls estimating experience


• Sheet metal estimating experience


• Experience preparing shop drawings or submittals


• Experience helping improve estimating processes


• Experience developing relationships with local General Contractors


• Interest in future Lead Estimator or Estimating Manager responsibilities

Our Client Offers:

• Competitive base salary


• Uncapped performance-based incentive opportunity


• 100% employer-paid employee health insurance


• 401(k) program with company contribution


• Paid holidays


• Company gas card for project-related travel


• Direct access to company ownership


• Significant autonomy


• Limited micromanagement


• Opportunity to build and improve estimating processes


• Existing commercial customer and vendor relationships


• Established commercial field operations


• Dedicated estimating technology and resources


• Opportunity to become the primary commercial estimating resource


• Long-term path toward Lead Estimator or Estimating Manager


• Potential opportunity to help build and eventually lead an estimating team

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.