HVAC Estimator / Preconstruction Coordinator

Trueline; Oklahoma City (OK); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

Gas card

Job summary

Trueline is seeking a Commercial HVAC Estimator / Preconstruction Coordinator to take ownership of estimating and preconstruction for the growing commercial division. The role offers high visibility, direct access to ownership, and a clear path toward leadership.

Responsibilities include overseeing bid process from invitation through turnover, reviewing plans and specs, conducting detailed HVAC takeoffs, and preparing competitive estimates.

Qualifications

• Commercial HVAC estimating experience required.
• Ability to read and interpret plans, specs and addenda.
• Hands-on takeoff experience for HVAC systems.
• Experience developing labor, material, equipment, and subcontractor pricing.
• Familiarity with vendor and manufacturer pricing.
• Understanding RFIs, submittals, change orders, and closeout.

Responsibilities

• Own commercial HVAC estimating and preconstruction from bid to turnover.
• Review plans, specs, addenda, and bid documents.
• Perform detailed takeoffs for HVAC equipment, ductwork, piping, and controls.
• Develop labor budgets, material pricing, and equipment costs.
• Obtain and evaluate vendor and subcontractor pricing.
• Identify scope gaps, risks, and coordination issues.
• Prepare and submit complete, competitive estimates.
• Manage bid calendars and invitations.
• Attend pre-bid meetings and site visits.
• Communicate with General Contractors, vendors, and stakeholders.
• Prepare submittals, RFIs, and change orders.

Skills

HVAC estimating

Plan interpretation

Detailed takeoffs

Pricing & budgeting

Vendor coordination

Bid management

Effective communication

Tools

PlanHub

iSqFt

BuildingConnected

QuoteSoft

Job description

Seeking a Commercial HVAC Estimator / Preconstruction Coordinator to take ownership of the estimating and preconstruction for the expanding commercial division. This is a high‑visibility opportunity for an HVAC estimating professional who wants more autonomy, direct access to ownership, and a clear path toward future estimating leadership.

What You’ll Do as the Commercial HVAC Estimator / Preconstruction Coordinator:

• Own commercial HVAC estimating and preconstruction from bid invitation through turnover
• Review plans, specifications, addenda, and bid documents
• Perform detailed takeoffs for HVAC equipment, ductwork, piping, accessories, controls, and related systems
• Develop labor budgets, production assumptions, material pricing, and equipment costs
• Obtain and evaluate vendor and subcontractor pricing
• Identify scope gaps, specification conflicts, coordination issues, and project risks
• Prepare complete, competitive, and profitable estimates
• Manage bid calendars, deadlines, and project invitations
• Prepare and submit proposals and bid packages
• Attend pre‑bid meetings, site visits, and walkthroughs
• Communicate directly with General Contractors, vendors, and project stakeholders
• Follow up on bid status and awarded opportunities
• Prepare and manage submittals and shop drawings
• Prepare, submit, and track RFIs
• Identify, price, and track change orders
• Participate in project kickoff and turnover meetings
• Maintain organized project documentation
• Prepare warranties, O&M manuals, and closeout packages
• Build and maintain relationships with General Contractors, vendors, and industry partners
• Help determine which commercial opportunities are the best fit for the company
• Support the continued growth and development of the commercial HVAC operation

Must‑Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

• Commercial HVAC or mechanical estimating experience
• Strong understanding of commercial HVAC systems and construction
• Ability to read and interpret plans, specifications, and addenda
• Hands‑on takeoff experience
• Experience developing labor, material, equipment, and subcontractor pricing
• Familiarity with vendor and manufacturer pricing
• Understanding of RFIs, submittals, change orders, and project closeout
• Strong organization and attention to detail
• Strong written and verbal communication skills
• Comfort working directly with General Contractors and vendors
• Proficiency with professional estimating or takeoff software
• Ability to work independently and take ownership of the estimating process
• Ability to manage multiple bids and project deadlines simultaneously
• Ability to work onsite in Oklahoma City

Nice‑to‑Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

• QuoteSoft experience
• iSqFt experience
• PlanHub experience
• BuildingConnected experience
• Mechanical Project Management experience
• Preconstruction coordination experience
• Commercial ductwork estimating experience
• Commercial piping estimating experience
• Controls estimating experience
• Sheet metal estimating experience
• Experience preparing shop drawings or submittals
• Experience helping improve estimating processes
• Experience developing relationships with local General Contractors
• Interest in future Lead Estimator or Estimating Manager responsibilities

Offers:

• Competitive base salary
• Uncapped performance‑based incentive opportunity
• 100% employer‑paid employee health insurance
• 401(k) program with company contribution
• Paid holidays
• Company gas card for project‑related travel
• Direct access to company ownership
• Significant autonomy
• Limited micromanagement
• Opportunity to build and improve estimating processes
• Existing commercial customer and vendor relationships
• Established commercial field operations
• Dedicated estimating technology and resources
• Opportunity to become the primary commercial estimating resource
• Long‑term path toward Lead Estimator or Estimating Manager
• Potential opportunity to help build and eventually lead an estimating team