Commercial HVAC Estimator / Assistant Project Manager

W3Global; Warrendale (Allegheny County); On-site; USD 65,000 - 85,000; Full time

Job summary

W3Global seeks a Commercial HVAC Estimator / Assistant Project Manager to support estimating and project coordination for commercial HVAC projects from bid through completion.

This role is ideal for someone with commercial HVAC experience who wants to grow into estimating or project management, working with project managers, field teams, vendors, subcontractors, and customers to gain experience across the entire project process.

Qualifications

• Two or more years of commercial HVAC, mechanical contracting, estimating, project coordination, or related experience preferred.
• Working knowledge of commercial HVAC equipment and installation practices.
• Ability to read mechanical plans, specifications, equipment schedules, and construction documents.
• Understanding of ductwork, refrigerant piping, hydronic piping, controls, insulation, and commercial HVAC systems.
• Commercial HVAC field experience is highly valued.
• Estimating, construction takeoff, or project coordination experience is preferred.
• Strong mathematical and analytical abilities.
• Excellent organization and attention to detail.
• Ability to manage multiple bids and projects while meeting deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel, Outlook, and standard business software.
• Experience with HVAC estimating, takeoff, construction, or project management software is a plus.
• Valid driver's license and ability to travel locally when needed.

Responsibilities

• Review commercial HVAC plans, specifications, and bid documents.
• Complete equipment, material, and labor takeoffs.
• Obtain vendor and subcontractor pricing and prepare project estimates.
• Identify equipment, ductwork, piping, controls, insulation, and other project requirements.
• Prepare proposals and identify scope gaps, exclusions, and potential project risks.
• Assist with equipment selection, value engineering, and purchasing.
• Prepare and track submittals, RFIs, change orders, and purchase orders.
• Monitor equipment lead times, deliveries, project costs, and schedules.
• Coordinate with project managers, field supervisors, vendors, subcontractors, and general contractors.
• Assist with material planning and project startup.
• Visit jobsites when needed to review project conditions and resolve coordination issues.
• Support projects through completion and closeout.

Skills

Math skills

Attention to detail

Communication

Time management

Reading & interpreting plans

Tools

Microsoft Excel

Outlook

HVAC estimating software

Job description

We are seeking a Commercial HVAC Estimator / Assistant Project Manager to support estimating and project coordination for commercial HVAC projects from bid through completion.

This is an excellent opportunity for someone with commercial HVAC experience who wants to grow into estimating or project management. You will work with project managers, field teams, vendors, subcontractors, and customers while gaining experience across the entire commercial project process.

Experienced HVAC installers, technicians, foremen, and field professionals who are interested in moving into estimating or project management are encouraged to apply.

Compensation

• $65,000-$85,000 annually based on experience and qualifications
• Full-time position
• Opportunity to advance into greater estimating responsibility or a Commercial HVAC Project Manager role

What You'll Do

• Review commercial HVAC plans, specifications, and bid documents
• Complete equipment, material, and labor takeoffs
• Obtain vendor and subcontractor pricing and prepare project estimates
• Identify equipment, ductwork, piping, controls, insulation, and other project requirements
• Prepare proposals and identify scope gaps, exclusions, and potential project risks
• Assist with equipment selection, value engineering, and purchasing
• Prepare and track submittals, RFIs, change orders, and purchase orders
• Monitor equipment lead times, deliveries, project costs, and schedules
• Coordinate with project managers, field supervisors, vendors, subcontractors, and general contractors
• Assist with material planning and project startup
• Visit jobsites when needed to review project conditions and resolve coordination issues
• Support projects through completion and closeout

Qualifications

• Two or more years of commercial HVAC, mechanical contracting, estimating, project coordination, project management, or related experience preferred
• Working knowledge of commercial HVAC equipment and installation practices
• Ability to read mechanical plans, specifications, equipment schedules, and construction documents
• Understanding of ductwork, refrigerant piping, hydronic piping, controls, insulation, and commercial HVAC systems
• Commercial HVAC field experience is highly valued
• Estimating, construction takeoff, or project coordination experience is preferred
• Strong mathematical and analytical abilities
• Excellent organization and attention to detail
• Ability to manage multiple bids and projects while meeting deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Excel, Outlook, and standard business software
• Experience with HVAC estimating, takeoff, construction, or project management software is a plus
• Valid driver's license and ability to travel locally when needed

Who We're Looking For

You understand commercial HVAC and are ready to take the next step in your career. You enjoy reviewing plans, solving problems, coordinating details, and helping projects move from an estimate to a successful installation.

You may already have estimating or project coordination experience, or you may be an experienced HVAC field professional looking to transition into the project management side of the industry.

Most importantly, you are organized, dependable, detail-oriented, and comfortable communicating with customers, contractors, vendors, and field teams.

Career Growth

This position provides hands-on exposure to commercial HVAC estimating, preconstruction, purchasing, project coordination, cost management, installation, and closeout.

The right candidate will have the opportunity to take on increased responsibility and develop toward a Commercial HVAC Project Manager or expanded estimating role.