Commercial Construction Procurement Coordinator

Citadel Development Services LLC; Texas; On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

Job summary

Citadel Development is seeking a Procurement Coordinator to join our estimating team in Texas. This phone- and email-heavy role focuses on finding, prequalifying, and engaging subcontractors, vendors, and suppliers to ensure strong bid coverage for every project.

You will maintain the subcontractor database, track bids, invite subs to bid, and deliver weekly reporting while building relationships across trades.

Qualifications

• 2+ years in construction, preconstruction, procurement, or business development.
• Comfortable on the phone all day; persistent and personable.
• Highly organized with strong follow-through.
• CRM experience with HubSpot, Procore, or BuildingConnected.
• Knowledge of construction trades and plan reading is a plus.
• Bilingual English/Spanish is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Make daily outreach calls and emails to subcontractors, vendors, and suppliers across all trades.
• Source new partners through referrals, supplier networks, plan rooms, trade associations, and directories.
• Prequalify partners: W-9, certificates of insurance, licenses, bonding capacity, safety record, and references.
• Maintain the subcontractor database, organized by trade, market, and capacity.
• Track bid coverage and secure 3+ bids per trade before bid day.
• Invite subs to bid and distribute plans and bid documents.
• Collect performance feedback from project managers and superintendents.
• Attend local trade events and industry meetups in new markets.
• Deliver weekly reporting on outreach, coverage, and partner pipeline.

Skills

Phone communication

Organizational skills

Written & verbal communication

Bilingual English/Spanish (plus)

Tools

HubSpot

Procore

BuildingConnected

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources

About the Role

Citadel Development is a commercial general contractor building quick-service restaurant (QSR) and retail projects across Texas. We are hiring a Procurement Coordinator to join our estimating team. This is a phone- and email-heavy role focused on finding, prequalifying, and engaging subcontractors, vendors, and suppliers in every trade, and making sure each project we bid has strong coverage.

What Success Looks Like

Every active market has multiple qualified subs, vendors, and suppliers in each trade bidding our projects.

Responsibilities

• Make daily outreach calls and emails to subcontractors, vendors, and suppliers across all trades.
• Source new partners through referrals, supplier networks, plan rooms, trade associations, and directories.
• Prequalify partners: W-9, certificates of insurance, licenses, bonding capacity, safety record, and references.
• Maintain the subcontractor database, organized by trade, market, and capacity.
• Track bid coverage and secure 3+ bids per trade before bid day.
• Invite subs to bid and distribute plans and bid documents.
• Collect performance feedback from project managers and superintendents.
• Attend local trade events and industry meetups in new markets.
• Deliver weekly reporting on outreach, coverage, and partner pipeline.

Qualifications

• 2+ years in construction, preconstruction, procurement, or business development.
• Comfortable on the phone all day; persistent and personable.
• Highly organized with strong follow-through.
• CRM experience with HubSpot, Procore, or BuildingConnected.
• Knowledge of construction trades and plan reading is a plus.
• Bilingual English/Spanish is a plus.
• Strong written and verbal communication skills.

Key Metrics

• Bid coverage: % of trades with 3+ qualified bids before bid day.
• New qualified partners added per month, by market and trade.
• Outreach volume: calls and emails per week.
• Prequalification turnaround time and file completeness.
• Partner performance scores from PM/superintendent feedback.