Commercial Closing Agent

Keating Muething & Klekamp PLL (KMK Law); Cincinnati (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Riverbend Commercial Title Services, a subsidiary of Keating Muething & Klekamp PLL (KMK Law), seeks a Commercial Closing Agent to manage nationwide real estate closings for developers, lenders, and investors. You will coordinate all transactional aspects, prepare title commitments, and draft closing documents, ensuring accuracy and regulatory compliance.

You will work with underwriters, attorneys, and clients, maintaining files and providing timely updates.

Qualifications

• Minimum 2 years of hands-on experience in commercial real estate transactions.
• High school diploma or GED; Bachelor’s degree in business, real estate, paralegal studies, or related field preferred.
• Proficient with Word, Excel, and Outlook; familiarity with title production software (SoftPro, RamQuest, or similar) is a plus.
• Strong organizational, time-management, and multitasking skills with the ability to manage a high-volume pipeline.
• Excellent written and verbal communication with a professional, client-focused demeanor.
• Attention to detail and commitment to accuracy, compliance, and quality.
• Ability to occasionally lift up to 15 pounds.
• ABA-approved Paralegal Certificate or equivalent preferred.
• Experience with national title underwriters and ALTA best practices preferred.

Responsibilities

• Coordinate all aspects of commercial closings, serving as the primary contact for clients, attorneys, lenders, surveyors, and other parties.
• Prepare, review, and issue title commitments, endorsements, policies, and related title products.
• Draft and assemble closing documents, including settlement statements and escrow instructions.
• Obtain and maintain title underwriter approvals for complex matters, ensuring compliance with standards.
• Coordinate receipt, disbursement, and reconciliation of escrow funds per instructions and regulations.
• Communicate status updates to all stakeholders via email, phone, and in-person meetings.
• Maintain organized physical and electronic transaction files per policy.
• Prepare correspondence and reports to facilitate closings and support team objectives.
• Perform additional duties to support Riverbend team.

Skills

Commercial real estate

Real estate closings

Title insurance

Microsoft Office

ALTA practices

Education

High school diploma or GED

Paralegal certification (ABA-approved)

Tools

SoftPro

RamQuest

Job description

Riverbend Commercial Title Services, a wholly owned subsidiary of Keating Muething & Klekamp PLL (one of Ohio's most respected law firms), is a nationally recognized leader in commercial title insurance and escrow services. Since 1987, we've provided reliable, high-quality title insurance, escrow, and closing services for complex commercial real estate transactions nationwide. Our collaborative culture, legal expertise, and commitment to excellence create an outstanding environment for talented professionals to thrive and build careers.

Riverbend is seeking a Commercial Closing Agent to join our team. You'll work with experienced professionals on sophisticated nationwide transactions—including acquisitions, dispositions, financings, and multi-site portfolios—serving developers, lenders, investors, and law firms.

As a Commercial Closing Agent, you will serve as the central point of coordination for each transaction, ensuring that every closing is executed with precision, efficiency, and an unwavering commitment to client service.

Key Responsibilities:

• Manage and coordinate all aspects of commercial real estate closings, serving as the primary point of contact for clients, attorneys, lenders, surveyors, and other transaction parties throughout the closing process.
• Prepare, review, and issue title insurance commitments, endorsements, policies, and related title products in accordance with applicable underwriting guidelines and requirements.
• Draft and assemble closing documents, including settlement statements, escrow instructions, transfer documents, and ancillary closing deliverables.
• Obtain and maintain title underwriter approvals for complex title matters, exceptions, and non-standard endorsement requests, ensuring full compliance with underwriter standards and risk tolerances.
• Coordinate the receipt, disbursement, and reconciliation of escrow and settlement funds in strict accordance with escrow instructions and applicable regulatory requirements.
• Communicate proactively and professionally with all transaction stakeholders via email, telephone, and in-person meetings, providing timely status updates and resolving issues as they arise.
• Maintain well-organized physical and electronic transaction files in accordance with company recordkeeping policies and procedures.
• Prepare correspondence, reports, and other supporting materials as needed to facilitate closings and support team objectives.
• Perform additional duties as assigned to support the overall success of the Riverbend team.

Key Qualifications:

• A minimum of two (2) years of hands-on experience in commercial real estate transactions, including direct experience with title insurance, escrow, or commercial closings.
• High school diploma or GED equivalent (Bachelor's degree in business, real estate, paralegal studies, or a related field preferred).
• Intermediate or advanced proficiency in Microsoft Office applications, including Word, Excel, and Outlook; familiarity with title production software (e.g., SoftPro, RamQuest, or similar platforms) is a plus.
• Exceptional organizational, time-management, and multitasking skills, with the demonstrated ability to manage a high-volume pipeline of concurrent transactions under deadline pressure.
• Strong written and verbal communication skills with a professional, client-focused demeanor.
• High attention to detail and an unwavering commitment to accuracy, compliance, and quality.
• Ability to occasionally lift up to fifteen (15) pounds.
• ABA-approved Paralegal Certificate or equivalent professional certification preferred.
• Experience working with national title underwriters and familiarity with ALTA best practices and compliance standards preferred.

Riverbend Commercial Title provides a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k)/profit sharing. Riverbend Commercial Title provides ongoing, skills-based training for its staff.

Riverbend Commercial Title is an equal opportunity employer and does not discriminate in its employment decisions on the basis of race, color, ethnicity, national origin, religion, age, gender, sexual orientation, disability, or any other protected status under applicable federal, state, or local law.