Commercial Assistant Property Manager

Lincoln Property Company; Philadelphia (Philadelphia County); On-site; USD 55,000 - 90,000; Full time

Job summary

A leading real estate firm seeks an Assistant Property Manager in Philadelphia. The role involves lease administration, tenant relations, and vendor management within property operations. Ideal candidates will possess a Bachelor's degree or equivalent experience in commercial property management, have strong organizational skills, and be familiar with property management software.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 2+ years’ experience in commercial property management desired.
• Knowledge of accounting principles and basic accounting skills.
• Familiarity with property management software (Yardi, MRI) preferred.

Responsibilities

• Assist Property Manager in tenant relations and vendor supervision.
• Conduct routine property inspections and maintain safety systems.
• Prepare, review and assist in managing budgets and financial reports.

Skills

Accounting

Organizational Skills

Vendor Management

Education

Bachelor’s Degree

2+ years’ experience in commercial property industry

Tools

Yardi

MRI

Microsoft Excel

Microsoft Word

Job description

4 days ago Be among the first 25 applicants

The Assistant Property Manager is responsible for administration of all tenant leases, billing and collecting tenant receivables, generating monthly reports for owner, preparing vendor service and construction contracts, supervising vendor and contractor services and assisting in annual budget preparation. The Assistant Property Manager is also responsible for assisting the Property Manager with his/her duties as necessary.

Responsibilities:

• Work with the Property Manager to resolve building management issues.
• Assist the Property Manager in supervising on-site staff.
• Work closely with and supervise vendors to ensure compliance with service contracts.
• Recommend and/or authorize vendor contracts as appropriate.
• Collaborate with the Property Manager to maintain personal contact with the building owners.
• Conduct routine property inspections to prevent/identify problems and exposures.
• Assure optimal functioning of building life safety and security systems.
• Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives.
• Answer telephone as required.
• Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
• Schedule building activity including move-ins/move-outs and verify insurance.
• Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting property manager in lock-outs as necessary.
• Review and ensure the accurate coding of invoices for payment.
• Assist the Property Manager in the preparation of the monthly reporting package/financial reports according to owner's needs.
• Assist the Property Manager with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
• Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties.
• Ensure compliance with management agreements.
• Work with the Property Manager to facilitate property management, accounting, leasing, marketing and construction needs.

Desired Competency, Experience and Skills:

• Bachelor’s Degree or 2+ years’ experience in commercial property industry
• Yardi and MRI property management software experience
• Basic accounting skills and knowledge
• Good organizational skills
• Proficient with Microsoft Excel and Word

Essential Functions:

• Provide daily assistance and support to Property Manager in management of portfolio or building.
• Management, Tenant, and Vendor relations.
• Property scheduling and communication with tenants and vendors
• Assist with accounting, reporting and budgeting tasks.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Management

Referrals increase your chances of interviewing at Lincoln Property Company by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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