Commercial Assistant

NUMIDIA BV; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Health care insurance

International work environment

Multicultural organization

Great Place to Work culture

Job summary

Numidia is seeking a Commercial Assistant to join our Dallas office and help support the execution of international dairy trade. You will work with Traders and cross-functional teams to ensure accurate contract execution, effective communication, and smooth day-to-day office operations in a dynamic environment.

The role involves preparing contracts, monitoring shipments and invoicing, data entry in ERP, and supporting travel and administration.

Qualifications

• Strong attention to detail and organization.
• Proactive, hands-on, in a fast-paced setting.
• Enjoys combining commercial, office, and administrative tasks.
• Clear communication and building relationships.
• Familiar with Microsoft Office and ERP systems.

Responsibilities

• Prepare, review, and process purchase and sales contracts accurately.
• Monitor contracts from confirmation to shipment, delivery, and invoicing.
• Maintain visibility of positions, shipment schedules, and contract status.
• Act as a contact point between Trading, Supply Chain, Finance, Customer Operations, customers, and suppliers.
• Enter commercial and trade data accurately in ERP and business systems.
• Support operational activities for liquid dairy sales in the US market.
• Support daily Dallas office operations.
• Welcome visitors, couriers, vendors, and office inquiries.
• Coordinate supplies, facilities, and external service providers.
• Assist with meetings, visits, events, and office activities.
• Support travel, accommodation, and related administration.
• Maintain records, documentation, and filing systems.
• Provide administrative support to local management and colleagues.

Skills

Attention to detail

Organizational skills

Proactive

Communication

Office administration

Customer focus

Ownership

Tools

Microsoft Office

ERP systems

Job description

For the Trade Department at our office in Dallas (Texas ) in the USA , we are looking for a

Commercial Assistant Fulltime

The Position

Join Numidia's commercial team in Dallas and play a key role in supporting the execution of international dairy trade while contributing to the smooth day -to-day operations of our office. You will work closely with Traders and cross -functional teams, ensuring accurate contract execution, seamless communication, and efficient office operations in a dynamic international environment.

Tasks and Responsibilities Commercial Support

• Prepare, review, and process purchase and sales contracts accurately.
• Monitor contracts from confirmation to shipment, delivery, and invoicing.
• Maintain visibility of positions, shipment schedules, and contract status.
• Act as a contact point between Trading, Supply Chain, Finance, Customer Operations, customers, and suppliers.
• Enter commercial and trade data accurately in ERP and business systems.
• Support operational activities for liquid dairy sales in the US market.

Office & General Support

• Support daily Dallas office operations.
• Welcome visitors, couriers, vendors, and office inquiries.
• Coordinate supplies, facilities, and external service providers.
• Assist with meetings, visits, events, and office activities.
• Support travel, accommodation, and related administration.
• Maintain records, documentation, and filing systems.
• Provide administrative support to local management and colleagues.

We Are Looking for a Commercial Assistant Who

• Has strong attention to detail and organization.
• Is proactive, hands-on, and thrives in a fast-paced setting.
• Enjoys combining commercial, office, and administrative tasks.
• Communicates clearly and builds strong relationships.
• Knows Microsoft Office and ERP systems.
• Shows ownership, accountability, and customer focus.
• Is available for an office -based role without remote work.

We offer

• A challenging role in a fast -growing organization;
• Competitive salary, benefits, and bonus;
• Health care insurance compensation;
• An international work environment;
• A young, fast-growing, multicultural organization;
• A certified Great Place to Work culture;

About Numidia

Numidia is an international dairy trading company with offices in the Netherlands, Dallas, Montevideo, and Singapore. We combine market expertise, a personal approach , and operational excellence . Our core values are transparency, reliability, flexibility, authenticity, and long-term relationships.

Are you interested?

Would you like to contribute to our international organization?