Commercial Admin & Operations Specialist

Xeris Pharmaceuticals, Inc.; Chicago, Northern (IL, KY); Hybrid; USD 78,000 - 104,000; Full time

Benefits offered by this job

Competitive compensation

Health, vision and dental insurance

401(k) retirement benefits

Paid time off

Job summary

Xeris Pharmaceuticals, Inc. is seeking a Commercial Administrative Support Associate in Chicago for five days a week in the office. You will support Sales, Marketing, and cross-functional teams with reporting, onboarding, and logistics to ensure efficient commercial operations.

The ideal candidate has a bachelor’s degree, 3+ years of admin experience, and proficiency in Adobe and MS Office; strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree required.
• 3+ years of administrative experience in a fast-paced environment.
• Experience supporting senior leaders preferred.
• Proficient with Adobe and Microsoft Office Suite.

Responsibilities

• Creates, maintains, and distributes reports for Gvoke and Rare Brands with accuracy.
• Provides onboarding support and coordinates collateral shipments and name tags.
• Maintains rosters, distribution lists, and tracking of new hires and changes.
• Manages inventory of inside sales collateral and demo materials.
• Maintains Master Sales Calendar for meetings, events, and deadlines.
• Processes purchase orders and coordinates cross-functional logistics.
• Supports special projects for commercial leadership as needed.

Skills

Customer service

Attention to detail

Highly organized

Strong interpersonal skills

Team player

Verbal and written communication

Time management

Education

Bachelor's degree

Tools

Adobe

Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)

Job description

Xeris Pharmaceuticals, Inc. is seeking a Commercial Administrative Support Associate in Chicago for five days a week in the office. You will support Sales, Marketing, and cross-functional teams with reporting, onboarding, and logistics to ensure efficient commercial operations.

The ideal candidate has a bachelor’s degree, 3+ years of admin experience, and proficiency in Adobe and MS Office; strong communication and organizational skills are essential.