Commerce Programs Manager & Grants System Administrator

Arkansas Department of Energy & Environment; Little Rock (AR); On-site; USD 57,000 - 85,000; Full time

Job summary

The Arkansas Department of Energy & Environment seeks a Commerce Program Coordinator to plan, implement, and monitor commerce-focused initiatives, manage budgets, and ensure program compliance. The role acts as a central hub, coordinating between businesses, community groups, and government agencies while reporting on progress.

This on-site position emphasizes grants administration, data analysis, and the preparation of regular performance reports.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Economics, Finance, or a related field.
• Two years of experience in an office or program administration, public relations or a related field.
• One year of experience in a supervisory or leadership capacity.
• Demonstrate initiative, analytical ability, responsible discretion, and motivation to achieve performance expectations with minimal supervision.
• Possess critical thinking skills and a high level of integrity.
• Proficiency in Microsoft Office products, especially Excel and Word.
• Database management experience (e.g., Microsoft Access) is preferred.
• Effective oral and written communication skills.
• Accurate application of grammar, punctuation, and spelling.
• Public presentation experience (desired).
• Good mathematical aptitude.
• Strong management and organizational skills with attention to detail.

Responsibilities

• Develop and implement office procedures necessary to meet department objectives.
• Act as one of the key system administrators of the Grants Management System and Management Information System
• Schedules and organizes meetings, prepares agenda, and may take minutes for meetings.
• Organizes, arranges, and attends, when necessary, conferences and seminars related to department objectives.
• Coordinates office activities with directors and other professional staff, monitors office activities and workflow, and makes periodic reports to supervisors.
• Prepares statistical and financial reports relative to the operation of the professional services office and submits to department officials.
• Compiles and maintains administrative information and records, such as budget, purchasing, and accounting.
• Provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations.
• Coordinate grant administration activities: review and monitor grant applications; ensure paperwork and other supporting documentation are included with grants.
• Maintain a working knowledge of the Division of Adult Education strategic plan.
• Collect data, create, update, and track division office activities relative to progress on goals and objectives.
• Read, comprehend, and effectively apply federal, state, and agency policies, procedures, and administrative guidelines to facilitate processes.
• Research and verify information to provide technical assistance to the public, agency staff, and other entities as directed.
• Identify and critique potential problems and recommend cost‑effective, feasible solutions that are conducive to achieving desired outcomes.
• Exercise responsible discretion to protect the integrity of all confidential agency, client, student, and employee information.
• Maintain files consisting of correspondence, reports, and subject matter material for assigned specialists.
• Assists others in the department if needed. Types and submits weekly, monthly, and annual reports.
• Respond to GED and adult education inquiries from the public, process GED transcripts and WAGE certificates.
• Create documents and templates using MS Word, Excel, and PowerPoint.
• Collaborate with management staff and employees to share and receive updated information regarding new initiatives, issues, or to resolve problems.
• Perform other duties as assigned.

Skills

Public speaking

Written communication

Analytical ability

Initiative

Problem-solving

Organizational skills

Education

Bachelor’s degree in Business Administration, Public Administration, Economics, Finance, or a related field

Tools

Microsoft Office

Excel

Word

Microsoft Access

Job description

The Arkansas Department of Energy & Environment seeks a Commerce Program Coordinator to plan, implement, and monitor commerce-focused initiatives, manage budgets, and ensure program compliance. The role acts as a central hub, coordinating between businesses, community groups, and government agencies while reporting on progress.

This on-site position emphasizes grants administration, data analysis, and the preparation of regular performance reports.