Columbus, Ohio - Site Lead

Neptune North Ltd.; Columbus, Northern (OH, KY); On-site; USD 55,000 - 85,000; Full time

Job summary

Neptune North Ltd. is seeking a Site Lead to support the Columbus, Ohio office’s smooth operation and to help build Neptune North's business and culture. The role focuses on admin, HR operations, office management, and finance support within a dynamic, collaborative environment.

The ideal candidate is proactive, organized, and able to work autonomously yet collaborate with the USA Country Director and team. A Bachelor's degree is required.

Qualifications

• Candidates should demonstrate strong leadership, communication, and organizational skills.
• Proactive, self-motivated and able to work autonomously with guidance as needed.
• Ability to handle confidential information with discretion and professionalism.
• Bachelor's degree from an accredited college or university required.

Responsibilities

• Act as the go-to person for admin needs in the Columbus office and support office operations.
• Coordinate HR tasks including onboarding, offers, and recruitment-related activities.
• Assist with office setup, vendor management, safety, and facilities logistics.
• Support finance processes like invoicing and expense tracking in coordination with accounts.
• Foster a positive, inclusive culture and collaborate across Neptune North's international offices.

Skills

Leadership

Communication

Organizational Skills

Problem Solving

Team Collaboration

Education

Bachelor's degree

Job description

Neptune North is looking for a Site Lead to support the smooth running of our new Columbus, Ohio office, and play a key role in building and growing the Neptune North business and team's culture. This role will be based in our Columbus, Ohio office.

This person will play a key role supporting office operations, business administration, and team coordination - ensuring day-to-day activities run seamlessly while supporting the USA Country Director across all business management and operations. The ideal candidate is proactive, organized, and energised by collaboration, variety, and a rapidly evolving environment.

Responsibilities will include:

Business Administration/Executive Assistant

• Act as the "go-to" person for administrative needs in the Columbus office
• Support office agenda, one-off initiatives and other ad-hoc project, tracking and prompting on key deliverables and follow-up on outstanding items
• Support the design and implementation of internal business processes and operations, as well as maintenance of reports, databases, trackers, files as needed

Office Management

• Assist with the setup of the office, including vendors, suppliers, and basic infrastructure
• Support with workplace safety
• Manage office inventory and supplies, ordering new supplies and equipment when required
• Oversee employee and visitor logistics to ensure smooth office use and experience

Teaming and Culture

• Play a pivotal role in helping build a positive and inclusive Neptune North culture
• Be the central POC for office and business admin queries from junior cohorts, building relationships to understand overall engagement
• Build strong relationships across Neptune North's international offices, helping to create a joined up, collaborative culture.

HR Operations

• Support with recruiting coordination, tracking pipeline, preparing offer letters
• Onboarding coordination
  • Ensuring appropriate documentation and collecting personal info
  • Managing pre-joining process, ensuring equipment arrival and setup
  • Organizing day 1 arrival, coordination with accounts, and general assistance with first week set-up
• Supporting on ad-hoc HR related tasks

Finance and Accounting

• Assist with processing and tracking invoices and expenses in coordination

What makes a great candidate

• Strong leadership, communication and organizational skills
• Proactive, resourceful self-starter with a can-do attitude
• Handles sensitive and confidential information with discretion and professionalism, maintaining appropriate boundaries while being approachable and trusted by the team
• Comfortable with ambiguity and adaptable to change
• Pragmatic, solutions-focused approach
• Able to work autonomously with direction and guidance
• Bachelor's degree from qualified college or university required