People Operations & Executive Assistant

Neuro DOCTRINE; Los Angeles, Northern (CA, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

NeuroDoctrine is seeking a highly organized People Operations & HR professional to support US operations from Los Angeles. You will manage recruitment, onboarding, HR records and employee programs while providing hands-on executive support to leadership.

In this fast-moving startup, you will coordinate calendars, travel, and meetings across US/Europe time zones, liaise with payroll and HR providers, and help build a strong US talent pipeline. Equity participation may be offered.

Qualifications

• Experience in HR, People Ops, Executive Assistance or similar high-responsibility roles.
• Experience supporting senior executives or leadership teams is desirable.
• Strong organisational and prioritisation skills; attention to detail.

Responsibilities

• Coordinate US recruitment, onboarding and employee records.
• Support executive calendars, travel, meetings and investor/partner visits.
• Liaise with payroll, benefits providers and HR systems.
• Coordinate cross-border schedules across US and Europe time zones.
• Help build US talent pipeline and coordinate recruitment events.
• Identify operational gaps and implement efficient processes.

Skills

HR & People Ops

Executive Support

Recruitment & Onboarding

Operations & Projects

Cross-border coordination

Calendar management

Communication

MS Office / Google Workspace

HRIS / ATS familiarity

Discretion & confidentiality

Tools

MS Office / Google Workspace

Job description

Los Angeles, CA · Full-Time · $65,000–$85,000

NeuroDoctrine is building the neural operating system for defence and space — the platform that lets a single mind command a swarm of machines, in real time.

We are looking for a highly organised, proactive and exceptionally capable People Operations & Executive Assistant to join our Los Angeles operation.

This is a broad, high-trust role for someone who thrives in a fast-moving environment and enjoys being close to the action. You'll support the development of our US people operations while providing hands‑on executive and operational support to leadership.

You'll coordinate recruitment, onboarding, employee administration and people processes, while also helping manage executive schedules, travel, meetings and relationships with investors, government stakeholders, defence partners and international visitors.

You'll be one of the people helping turn a rapidly growing company into a well‑run organisation.

People Operations & HR

• Coordinate US recruitment processes from application through offer and onboarding.
• Manage candidate communication, interview scheduling and follow-ups.
• Screen CVs against role requirements and coordinate first‑stage interviews.
• Prepare offer documentation and employment paperwork.
• Maintain accurate and confidential employee records.
• Coordinate onboarding and offboarding for US employees.
• Maintain employee information through our People Performance & Culture (PPC) platform.
• Support payroll administration and liaise with external payroll and HR providers.
• Coordinate employee benefits administration and routine HR queries.
• Maintain HR policies, templates, trackers and internal documentation.
• Support employee engagement initiatives and team events.

Executive Support

• Manage calendars, meetings, interviews and confidential appointments.
• Coordinate schedules across US and European time zones.
• Arrange domestic and international flights, hotels, transport and itineraries.
• Coordinate visits from investors, government officials, defence partners and international guests.
• Prepare briefing materials, agendas and follow‑up actions.
• Handle sensitive correspondence and information with absolute discretion.

Recruitment & Talent

• Help build NeuroDoctrine's US talent pipeline.
• Coordinate relationships with recruiters, universities and talent partners.
• Organise interviews and recruitment events.
• Maintain accurate candidate records and recruitment trackers.
• Help create an exceptional candidate experience throughout the hiring process.

Operations & Projects

• Support the launch and growth of NeuroDoctrine's US operations.
• Coordinate meetings, events, off‑sites and international visits.
• Manage suppliers, venues and external partners.
• Support cross‑functional projects as required.
• Identify operational gaps and build processes that make the organisation more efficient.

International Coordination

• Work closely with colleagues across the UK, Belgium and Luxembourg.
• Coordinate people and operational processes across multiple jurisdictions and time zones.
• Support international travel and mobility.
• Help ensure US operations remain aligned with wider company processes and standards.

What you’ll bring

You are exceptionally organised, discreet and proactive.

You don't wait to be told what needs doing. You anticipate problems, solve them and keep things moving.

You're comfortable operating in an environment where priorities change quickly and where the answer isn't always written down somewhere. You can move seamlessly between recruiting a new team member, organising an executive's travel, handling a confidential HR matter and coordinating an important external meeting.

You have excellent judgement, strong communication skills and a genuine bias towards action.

Most importantly, you take ownership.

Skills & Experience

• Previous experience in HR, People Operations, Executive Assistance, Operations or a similar high‑responsibility role.
• Experience supporting senior executives, founders or leadership teams is highly desirable.
• Excellent organisational and prioritisation skills.
• Exceptional written and verbal communication.
• Strong attention to detail and discretion.
• Comfortable handling confidential employee and business information.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with HRIS, people‑management or applicant‑tracking systems is advantageous.
• Strong problem‑solving ability and sound judgement.
• Ability to work independently in a fast‑moving startup environment.
• A genuine bias to action and willingness to take ownership beyond a narrowly defined job description.
• Equity participation / employee stock option plan
• Opportunity to work directly with senior leadership
• International working environment
• Exposure to cutting‑edge neuroscience, AI, defence and space technology
• Travel and interaction with international teams and partners