Columbia Administrative Assistant

Ford Hotel Supply Co., Inc.; St. Louis (MO); Presencial; USD 36 000 - 48 000; Tempo integral

Resumo da oferta

Ford Hotel Supply Co. in Columbia, MO is seeking a full-time Administrative Assistant to provide comprehensive administrative support to internal and external customers.

The role requires attention to procedures, strong communication, and the ability to manage multiple tasks. You will handle daily office operations, maintain filing systems, assist with basic accounting, and support the customer service team at the point of sale as needed.

Qualificações

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and related applications).
• Accurate keyboarding and data-entry skills.
• Experience working with point-of-sale (POS) systems.
• Ability to commute to Columbia, MO 65202.

Responsabilidades

• Handle customer inquiries and incoming work requests.
• Review files and records to respond to information requests.
• Process, distribute, and maintain documents and correspondence.
• Maintain organized filing systems, electronic and paper.
• Prepare and send emails, mailings, and packages.
• Order and maintain office and administrative supplies.
• Assist with basic accounting functions, including invoice review.
• Provide backup support for phones and customer service at point of sale.

Conhecimentos

MS Office

Data entry

POS systems

Customer service

Email & Internet

Formação académica

High school diploma

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descrição da oferta de emprego

We are seeking a full-time Administrative Assistant for our Columbia, MO location. This position provides administrative support to internal and external customers while maintaining a thorough understanding of company procedures, programs, and office operations.

The ideal candidate is reliable, upbeat, friendly, detail-oriented, and able to communicate effectively with customers and team members. This individual must be able to work independently, manage multiple tasks, and contribute to a positive and productive work environment.

Schedule: Monday through Friday, 8:00 AM to 5:00 PM (40 hours per week)

This position regularly uses standard office equipment, including computers, telephones, copiers, filing systems, calculators, adding machines, postage scales, and cash registers.

• Handle customer inquiries and incoming work requests.
• Review files and records to respond to requests for information.
• Process, distribute, and maintain documents and correspondence.
• Receive, sort, and distribute incoming mail.
• Maintain organized filing systems, both electronic and paper.
• Copy, scan, and electronically file documents.
• Prepare and send outgoing emails, mailings, and packages.
• Order and maintain office and administrative supplies.
• Assist with basic accounting functions, including invoice review and processing.
• Maintain a clean, organized, and professional office environment.
• Complete special projects and administrative assignments as directed.
• Provide backup support for answering phones and assisting customers at the point of sale as needed.

Required Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and related applications).
• Proficient use of email, internet, and general office technology.
• Accurate keyboarding and data-entry skills.
• Knowledge of basic accounting procedures.
• Experience working with point-of-sale (POS) systems.
• Ability to commute to Columbia, MO 65202.

Preferred Qualifications

• Experience in the foodservice, hospitality, or equipment industry.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities.
• Excellent organizational and time-management skills.
• Exceptional attention to detail.
• Strong work ethic and professional demeanor.
• Ability to work independently and as part of a team.
• Positive attitude and customer-focused mindset.