Collegiate Licensing & Bids Coordinator

Varsity Spirit; Memphis (TN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Care Benefits

401(k) plan with company matching

Paid holidays and time off

Life, AD&D, and Short-Term Disability

Job summary

Varsity Spirit is seeking a Bids and Collegiate Licensing Coordinator to manage bid processes and licensing contracts. You will work with regional managers, ensure compliance with collegiate branding guidelines, and handle royalty reporting.

The role requires coordinating with universities, maintaining vendor approvals, and generating periodic bid and licensing reports. A focus on deadlines, accuracy, and cross-department collaboration is essential.

Qualifications

• Minimum of 3 years' experience in administrative type role such as experience with contracts, legal, purchasing departments.
• Experience with Varsity's products and internal procedures preferred.
• Experience with Salesforce.com (CRM), OMS, AS400, JDEdwards, and Microsoft Office requested.

Responsibilities

• Manage the bid and collegiate licensing processes to ensure all deadlines are met.
• Partner with legal, both internal and from Colleges/Universities, to ensure compliance with collegiate policies/branding and state regulations.
• Maintain Varsity Spirit's status on Approved Vendor Lists to prove quality and compliant product sourcing.
• Complete monthly and quarterly reporting to reconcile bid orders and collegiate licensing royalties.
• Track Bid submissions to proactively ensure year over year business retention and opportunities to re-bid.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Attention to detail

Meet deadlines

Willingness to learn

Tools

Salesforce CRM

OMS

AS/400

JDEdwards

Microsoft Office

Job description

Varsity Spirit is seeking a Bids and Collegiate Licensing Coordinator to manage bid processes and licensing contracts. You will work with regional managers, ensure compliance with collegiate branding guidelines, and handle royalty reporting.

The role requires coordinating with universities, maintaining vendor approvals, and generating periodic bid and licensing reports. A focus on deadlines, accuracy, and cross-department collaboration is essential.