Brand Licensing Submissions Coordinator

Global Merchandising Services; West Hollywood (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Global Merchandising Services is seeking a Retail Project Coordinator to support band/brand submissions, approvals, and license compliance. You will maintain item records, track status in internal tools, and collaborate with sales teams and licensors daily.

Ideal applicants have 1–3 years in project coordination or licensing, strong organizational skills, and proficiency with Microsoft Office and collaboration platforms like Asana, Mediabox, Evo, or BrandComply.

Qualifications

• Bachelor's degree in a relevant field preferred.
• 1-3 years of experience in project coordination, licensing, retail operations, or related field.
• Experience with project/approval platforms (Asana, Wrike, Mediabox or similar).
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Coordinate band/brand submissions and approvals with the Retail Project Manager.
• Track submission status in Asana and internal tracking documents.
• Prepare and process submission packages for licensor review.
• Communicate submission deadlines and status to sales team and licensors.
• Follow up with licensors to avoid delays and flag issues.
• Maintain license tracking database and brand guides.
• Organize and file project documents for easy retrieval.
• Support meetings and trade show preparation as directed by the Retail Project Manager.

Skills

Project coordination

Administrative support

Communication

Attention to detail

Time management

Education

Bachelor's degree preferred

Tools

Asana

Wrike

Mediabox

Evo

BrandComply

Job description

Global Merchandising Services is seeking a Retail Project Coordinator to support band/brand submissions, approvals, and license compliance. You will maintain item records, track status in internal tools, and collaborate with sales teams and licensors daily.

Ideal applicants have 1–3 years in project coordination or licensing, strong organizational skills, and proficiency with Microsoft Office and collaboration platforms like Asana, Mediabox, Evo, or BrandComply.