Assistant Registrar

Xavier; Cincinnati (OH); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive insurance

Tuition remission

Paid time off

Retirement savings plans

Health savings accounts

Job summary

Xavier University in Cincinnati, OH is seeking an Assistant Registrar to support the University Registrar and academic units in updating, maintaining, and reporting student records and related processes and systems.

The role emphasizes system thinking, collaboration with Deans and chairs, and ensuring accurate records from transcripts to degree conferrals, with opportunities to contribute to new systems and policy compliance.

Qualifications

• A bachelor’s degree is required.
• Three years of administrative experience is required.
• Experience in higher education and using Banner, Workday, or other student information system is preferred.

Responsibilities

• Oversee and maintain academic records of the university including transcripts, course registration, grade changes, degree conferrals, leave of absence, and schedule of classes
• Provide supervision and leadership for transcript and records area within the Office of the Registrar
• Serve as a liaison between the Office of the Registrar and related offices such as Deans, Department Chairs, Academic Advising, and other university department directors
• Assist University Registrar and Associate Registrar as needed with primary office deliverables
• Manage and maintain record systems, as well as assist in the development of new systems/programs and enhancements
• Provide customer service to students, faculty, and staff in support of the services of the Office of the Registrar

Skills

Interpersonal skills

Tech literacy

Policy knowledge

Professional integrity

Higher education knowledge

Education

Bachelor's degree

Tools

Banner

Workday

Job description

Assistant RegistrarThe Office of the Registrar is seeking an Assistant Registrar. The Assistant Registrars provide assistance to the University Registrar and to academic areas of the University related to the updating, maintenance and reporting of student records and related processes and systems. Core competencies of an Assistant Registrar include holistic and system thinking, strong interpersonal abilities, technological knowledge, professional integrity, and general knowledge of law, policy, and governance in higher education and at Xavier University. **JOB RESPONSIBILITIES:*** Oversee and maintain academic records of the university including transcripts, course registration, grade changes, degree conferrals, leave of absence, and schedule of classes* Provide supervision and leadership for transcript and records area within the Office of the Registrar* Serve as a liaison between the Office of the Registrar and related offices such as Deans, Department Chairs, Academic Advising, and other university department directors* Assist University Registrar and Associate Registrar as needed with primary office deliverables* Manage and maintain record systems, as well as assist in the development of new systems/programs and enhancements* Provide customer service to students, faculty, and staff in support of the services of the Office of the Registrar **JOB QUALIFICATIONS:*** A bachelor’s degree* Three years prior administrative experience* One to three years’ experience working in higher education and using Banner, Workday, or other equivalent student information system is preferred. To ensure full consideration, interested and qualified applicants must submit a cover letter and resume on Xavier University’s website. Review of applications will start on **October 26, 2026** and will be accepted until the position closes at the University's discretion.Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.Benefits - applies only to full-time positions:Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:* Comprehensive insurance plans including medical, dental, vision and prescription coverage.* Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.* Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.* Generous paid time off work options including vacation, sick leave and holidays.* Tuition remission for employees and their eligible dependents.Thank you for your interest in joining our university community. At Xavier University, we are more than an academic institution — we are a mission-driven community grounded in the Ignatian tradition. Our values of reflection, service, and the pursuit of justice inspire everything we do, from our teaching and research to the way we treat one another. We believe in the power of collaboration, and we cultivate an environment where every voice is valued and diverse perspectives enrich our shared work. Our faculty, staff, and students form a vibrant, inclusive community united by a commitment to excellence, compassion, and a greater good. Whether you're applying for your first role in higher education or bringing years of experience, we invite you to explore how your journey might align with ours. Come be a part of something meaningful.