College Counseling Operations Coordinator

Ransom Everglades School; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Ransom Everglades School in Miami, FL is seeking a 12-month exempt staff member to support the College Counseling Department. The role involves preparing and submitting electronic college applications, managing files in Naviance, and assisting counselors with admissions processes.

The position also handles calendar maintenance, reports, and event planning for college admissions programs, including visits by college representatives and evening/weekend events.

Qualifications

• Bachelor’s degree or higher required.
• Familiarity with college admissions processes and timelines preferred.
• Proficiency in MS Office and Google Workspace for data management and reporting.
• Experience handling sensitive information with confidentiality.

Responsibilities

• Prepare and manage electronic files for college applications and submit on behalf of the school before deadlines.
• Assist college counselors with preparation of electronic files in Naviance, Common Application, Coalition Application, and other systems.
• Assist parents with login and use of Naviance.
• Process faculty recommendation letters and assist with uploading them in Naviance.
• Maintain Naviance records, including biographical information, GPAs, and standardized test scores.
• Maintain the college counseling calendar, resource page, and school website with up-to-date information.
• Generate reports related to college counseling programs and admissions.
• Act as events manager for department events, visits, and programs, coordinating facilities, calendar, and technology.
• Coordinate travel itineraries for guests from colleges for events and symposiums.
• Coordinate with Calendar, Facilities, Dining, and Security offices as needed.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Customer service orientation

Teamwork

Education

Bachelor’s Degree or higher

Tools

Microsoft Office

Google Workspace

Naviance

Job description

Ransom Everglades School in Miami, FL is seeking a 12-month exempt staff member to support the College Counseling Department. The role involves preparing and submitting electronic college applications, managing files in Naviance, and assisting counselors with admissions processes.

The position also handles calendar maintenance, reports, and event planning for college admissions programs, including visits by college representatives and evening/weekend events.