College Clerical Assistant II

City Colleges of Chicago; Chicago (IL); On-site; USD 48,000 - 51,000; Full time

Job summary

Harold Washington College in Chicago is seeking a Full-Time College Clerical Assistant II to join the Admissions Department. The role performs routine clerical duties and supports student services and payroll-related tasks.

The successful candidate will handle word processing, telephone inquiries, time sheets, purchasing, and maintenance of student records and course data, while upholding CCC customer service standards.

Qualifications

• High school diploma plus 1 year clerical/keyboard experience.
• Proficient with PC desktop software.
• Able to type 45 wpm and follow written instructions.
• Filing and records keeping skills.

Responsibilities

• Operate word processing to produce exams, handouts, and forms.
• Answer phones, take messages, sort mail.
• Process attendance reports and payroll time sheets.
• Prepare purchase requisitions and review invoices.
• Provide information to students about registration and financial aid.
• Maintain student records, transcripts, and course data.
• Adhere to CCC customer service standards.
• Perform related duties as required.

Skills

Typing 45 wpm

PC proficiency

Attention to detail

Instruction following

Education

High school diploma

Job description

HAROLD WASHINGTON COLLEGE

Harold Washington College is seeking a Full-Time College Clerical Assistant II to join the team. The College Clerical Assistant II performs a variety of routine clerical duties in the Admissions Department and performs related duties as required.

• Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
• Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
• Assists in reviewing time sheets and prepares attendance reports for payroll processing. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
• Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
• Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
• Adheres to CCC customer service excellence standards.
• Performs related duties as required.

COLLEGE CLERICAL ASSISTANT II

HAROLD WASHINGTON COLLEGE

Harold Washington College is seeking a Full-Time College Clerical Assistant II to join the team. The College Clerical Assistant II performs a variety of routine clerical duties in the Admissions Department and performs related duties as required.

Essential Duties

• Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
• Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
• Assists in reviewing time sheets and prepares attendance reports for payroll processing. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
• Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
• Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
• Adheres to CCC customer service excellence standards.
• Performs related duties as required.

Qualifications

• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
• Proficient in PC desktop and related software programs. Ability to operate a personal computer.
• Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.
• Skill in basic filing, record keeping and operation of a variety of office machines.

The salary range for this position is $48,389.15 - $50,808.60 per year.

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in CCC!

Additional Information