College Aide - Procurement & Contracts (Part-Time)

City of New York; New York (NY); On-site; USD 23,000 - 25,000; Part time

Benefits offered by this job

Public Service Loan Forgiveness

Job summary

City of New York is seeking a College Aide (All City Depts) to support procurement and contract processing in a structured university‑friendly schedule. You will assist with contract life-cycle tasks, requisitions, and vendor documentation while learning city systems like FMS, PASSPort, and CROL.

Eligible students must maintain enrollment and work up to 17.5 hours per week, gaining hands-on experience in finance, procurement rules, and cross‑bureau collaboration within a dynamic government

Qualifications

• Matriculation at an accredited college; enrollment for Fall 2026 required.
• Pursuing majors in Business Administration, Accounting, Finance or related fields.
• Ability to manage multiple tasks and work with various offices.

Responsibilities

• Assist ACCO with contract management lifecycle and tracking.
• Collaborate with bureaus to resolve escalations and expedites.
• Support requisitions, invoices, quotes, and purchase orders.
• Verify specifications, quantities, timing, and payment terms.
• Prepare reports for ACCO review and stakeholder updates.
• Review contracts and compliance documents in city systems.
• Maintain vendor relationships and gather required documentation.
• Prepare and review vendor evaluations in PASSPort and related systems.

Skills

Procurement rules knowledge

Independent work

Communication skills

Microsoft Office proficiency

Education

Matriculation at accredited college

Enrollment for Fall 2026

Tools

FMS

PASSPort

City Record Online (CROL)

Job description

City of New York is seeking a College Aide (All City Depts) to support procurement and contract processing in a structured university‑friendly schedule. You will assist with contract life-cycle tasks, requisitions, and vendor documentation while learning city systems like FMS, PASSPort, and CROL.

Eligible students must maintain enrollment and work up to 17.5 hours per week, gaining hands-on experience in finance, procurement rules, and cross‑bureau collaboration within a dynamic government