College Aide

Nyc-Department-of-Design-and-Construction; New York (NY); On-site; USD 21,000 - 30,000; Full time

Job summary

The Department of Design and Construction (DDC) in New York is seeking a College Aide to support Public Buildings capital projects through planning, design and construction. You will work with project teams to streamline workflows, track regulatory milestones, and help keep NYC projects on schedule while assisting with regulatory approvals for the capital program.

Position offers exposure to public-sector project delivery, construction management, and regulatory processes, with a focus on

Qualifications

• For Assignment Level I: Matriculation at an accredited college or graduate school.
• For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school with IT studies.
• For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school with IT-related studies.

Responsibilities

• Assist with developing and formatting training materials and presentations.
• Develop PB Foundations SharePoint repository materials, templates and resources.
• Track and coordinate key program activities, meetings and deliverables.
• Provide administrative and program coordination support.

Job description

Hours: Full-Time Position – 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

College Aides are permitted to work up to 17 hours per week during the school year, and full time (35 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position.

The College Aide will directly support Public Buildings capital projects through planning, design, and construction. You will work alongside project teams to streamline workflows, track regulatory milestones, and help ensure critical New York City projects stay on schedule, and support timely regulatory approvals for Public Building’s capital program.

The position will provide valuable exposure to public-sector project delivery, construction management, and regulatory processes while helping the unit advance operational improvement initiatives.

Responsibilities will include: Supporting the development and implementation of Public Buildings Foundations mentorship and training program:

• Assist with developing and formatting training materials and presentations
• Assist with the development of PB Foundations SharePoint repository, including training materials, templates and resources
• Track and coordinate key program activities, meetings and deliverables
• Provide administrative and program coordination support

Please note: All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension, including but not limited to OPT/STEM visas, H-1B visas, F-1 practical training, permanent residence sponsorship, or any proposed change of visa type. DDC does not offer a training program as required by U.S. immigration law and is not hiring temporary employees. Candidates must have proper work authorization when an employment offer is made.

Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

Special Note

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

Excellent written and verbal communication skills are required. Excellent computer, spreadsheet creation and maintenance, and data management skills are needed.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.