College Aide

New-York-City-Department-of-Citywide-Administrative-Services; New York (NY); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

New York City Department of Citywide Administrative Services (DCAS) seeks College Aide positions to support the Office of the General Counsel and other units. You will assist with admin tasks, research, document management, and coordination across Human Capital, RES, Procurement Operations, Strategic Operations, Policy and Compliance, Audits, and Health and Safety.

The role emphasizes continuity of administrative support, research, and project coordination to aid agency operations.

Qualifications

• Strong research, analytical, and writing skills.
• Excellent organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Studies in: Public Administration, Data Analytics, Engineering, Auditing, Accounting, Law, Project management, and/or any form of Governmental studies.

Responsibilities

• Operation projects -Tracking- excel, internal systems, inhouse records, inventory.
• Project management- Review financial records, vendor contracts, internal controls.
• Research, investigation.
• Drafting documents under focus.

Skills

Strong research

Analytical writing

Organizational skills

Communication

Multitasking

MS Office

Education

Public Administration

Data Analytics

Engineering

Auditing

Accounting

Law

Project management

Government studies

Tools

Microsoft Office Suite

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Office of the General Counsel (OGC) to hire four (3) College Aide positions to support OGC’s administrative, project management, research, coordination, and general operational needs. College Aides will provide essential support across OGC’s areas of concentration, including Human Capital and Workforce Oversight, Real Estate Services (RES), Procurement Operations, Strategic Operations, Policy and Compliance, Audits, and Health and Safety.

These positions are necessary to provide continuity of administrative and operational support for OGC’s legal, compliance, programmatic, and agency coordination functions. College Aides will assist with special projects, research, data and document management, tracking activities, coordination, and general office operations, based on the needs and priorities of OGC’s units.

Responsibilities include, but not limited to:

• Operation projects -Tracking- excel, internal systems, inhouse records, inventory.
• Project management- Review financial records, vendor contracts, internal controls.
• Research, investigation.
• Drafting documents under focus.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Strong research, analytical, and writing skills.
• Excellent organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Studies in: Public Administration, Data Analytics, Engineering, Auditing, Accounting, Law, Project management, and/or any form of Governmental studies.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.