College Aide: Admin & Procurement Support

NYC Department of Health and Mental Hygiene; New York (NY); On-site; USD 21,000 - 30,000; Part time

Job summary

New York City Department of Health and Mental Hygiene is seeking a College Aide (All City Depts) to support office operations and procurement tracking while enrolled in college. The role provides exposure to mail handling, meeting coordination, inventory, and vendor communications within a city agency environment.

Matriculation is required for Assignment Level I, with optional IT-focused tracks at Levels II/III.

Qualifications

• Matriculation at an accredited college or graduate school; employment conditioned upon continued student status.
• For IT track, course of study in information technology, computer science, MIS, data processing, or related field with 9 credits.

Responsibilities

• Assist with mail collection, sorting, and distribution.
• Support meeting planning and coordinate with Administration group; assist note taking and email summaries.
• Order office supplies and maintain inventory.
• Report equipment issues via IT/Facilities tickets.
• Prepare and mail materials and reimburse OMNY card requests.
• Call vendors to obtain invoices.
• Maintain spending spreadsheets as needed.

Skills

Work independently

Organizational skills

Communication skills

Education

College enrollment/grad studies

Information technology coursework (IT)

Tools

Microsoft Word

PowerPoint

Access

Outlook

Excel

Job description

New York City Department of Health and Mental Hygiene is seeking a College Aide (All City Depts) to support office operations and procurement tracking while enrolled in college. The role provides exposure to mail handling, meeting coordination, inventory, and vendor communications within a city agency environment.

Matriculation is required for Assignment Level I, with optional IT-focused tracks at Levels II/III.