College Aide

POLICE DEPARTMENT; New York (NY); On-site; USD 21,000 - 30,000; Part time

Job summary

The New York City Police Department is seeking motivated College Aides to provide clerical and administrative support within the Time Management Section. The role focuses on timekeeping, attendance tracking, payroll-related processes, and CityTime operations, offering hands-on administrative experience under supervision.

Positions are part-time and designed for college students; successful aides may gain more responsibilities in timekeeping functions and related duties within the Timekeeping

Qualifications

• Matriculation at an accredited college or graduate school (Assignment Level I). Employment is conditioned upon continued student status.
• For Assignment Level II: enrolled with IT-related coursework, MIS or data processing credits (9 credits).
• For Assignment Level III: IT-focused study including 9 credits; appointments by the Technology Steering Committee.

Responsibilities

• Perform general administrative duties in support of the Timekeeping Unit.
• Assist with organizing, filing, scanning, and maintaining timekeeping records and documents.
• Review timesheets and supporting documentation for completeness and accuracy.
• Assist with data entry and updating information in approved timekeeping systems.
• Assist Timekeepers with tracking attendance, leave usage, overtime, and other timekeeping-related transactions.
• Learn basic CityTime functions and procedures under supervision.
• Perform other related duties as assigned.

Education

Matriculation at an accredited college or graduate school (Assignment Level I)

Matriculation at an accredited college or graduate school with IT-related coursework (Assignment Level II)

Matriculation at an accredited college or graduate school with IT-focused study (Assignment Level III)

Job description

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Time Management Section is seeking motivated and detail-oriented college students to serve as College Aides. College Aides will provide clerical and administrative support while gaining practical experience in timekeeping, attendance tracking, payroll-related processes, and CityTime operations. The College Aide position is designed to provide students with hands-on administrative experience and exposure to professional Timekeeping and payroll operations.

College Aides who successfully demonstrate proficiency may be given opportunities to assume additional responsibilities and learn more advanced Timekeeping functions.

The College Aides will perform general administrative duties in support of the Timekeeping Unit; assist with organizing, filing, scanning, and maintaining timekeeping records and documents; review timesheets and supporting documentation for completeness and accuracy; assist with data entry and updating information in approved timekeeping systems; assist Timekeepers with tracking attendance, leave usage, overtime, and other timekeeping-related transactions; learn basic CityTime functions and procedures under the direction and supervision of experienced Timekeeping personnel; and perform other related duties as assigned.

HOURS/SHIFT

Part-Time / College Student Position

ADDITIONAL INFORMATION

In compliance with federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.