College Advisor Aides

Occidental College; California (MO); On-site; USD 15,000 - 25,000; Part time

Job summary

Occidental College is seeking a part-time College Advisor Aide for the Upward Bound program. The role involves administrative duties, event support, and record-keeping to ensure smooth daily operations.

Responsibilities include handling phone calls, processing orders, coordinating events, and assisting with academic workshops to guide students through secondary and post-secondary education.

Qualifications

• High School Diploma or GED required.
• Experience facilitating group activities/workshops.
• Proficiency with Microsoft Office, Google Drive/Forms, Adobe Acrobat, and social media tools.

Responsibilities

• Provide essential administrative support to Upward Bound staff and program operations.
• Coordinate scheduling, travel, and appointments; assist with website and social media updates.

Skills

Microsoft Office

Google Drive

Adobe Acrobat

Web Editing

Social Media

Education

High School Diploma or GED

Associate's degree or higher in Education/Administration/Related field

Tools

Web Editing

Job description

Title: College Advisor Aides

Department: Upward Bound

Duration: 9 months - End Date: May 31, 2027 (Possible Extension)

Employment Status: Non-Exempt, Part-Time, 20 hours per week

Job Summary

Reporting to the Director of Upward Bound, the College Advisor Aides provide essential administrative and office support to program staff, ensuring the smooth operation of daily activities. Responsibilities include answering phone calls, filing documents, processing purchase orders and check requests, coordinating event logistics, and managing supply orders for both office and program needs. The College Advisor Aides maintains organized student and office files, supporting accurate record-keeping and efficient workflow.

Job Duties

• 50% - Program Administration: Provides vital support to the Upward Bound program by managing a variety of administrative tasks, including document preparation, file organization, supply management, and order processing. Serves as a key point of contact, delivering responsive telephone and in-person assistance to program staff, students, parents, and community members, while coordinating schedules, travel arrangements, and appointments. Responsible for maintaining and updating the program's website and social media channels, utilizing creative approaches to engage with current and former students. Through collaboration and initiative, will contribute to enhancing program operations and supporting team success. - (Essential)
• 50% - Academic Services Supports the development and implementation of academic workshops designed to help program participants successfully navigate secondary and post-secondary education. Assist participants during cultural and academic excursions, providing logistical support for key events. Assist to compile academic resources and tools to enhance classroom learning and promote continuous education beyond the classroom. - (Essential)

Minimum Qualifications

• High School Diploma or GED.
• Experience facilitating group activities and workshops.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
• Strong commitment to a quality work product.
• Demonstrated ability to effectively communicate verbally, in writing and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
• Demonstrated commitment to justice, equity, inclusion & diversity.
• Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently.
• Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.

Preferred Qualifications

• Associate's degree or higher in Education, Administration, Social Sciences, or a related field. Experience working in educational programs, student services, or administrative support.

EXPECTED HIRING RANGE: $18.42/hr