Academic Department Specialist- Upward Bound

Cowley College; Arkansas City (KS); On-site; USD 22,000 - 29,000; Part time

Job summary

Cowley College's Upward Bound program in Arkansas City seeks an Academic Department Specialist to support the Academic Coordinator and Program Director with day-to-day operations and data tasks. You will help manage participant files, admissions documents, and data collection while assisting with reports and newsletters.

You will also provide information to callers, maintain a tracking system, and ensure timely, confidential handling of program activities.

Qualifications

• Proficient typing and word processing.
• Strong English language skills.
• Competency in filing and data collection.
• Ability to communicate effectively.
• Relate well to high school students.
• Knowledge of basic computer applications.
• Familiar with web-based applications.

Responsibilities

• Prepare correspondence from staff.
• Assure proper admission documents and other correspondence documents are maintained in participants files.
• Assist Program Director with data collection.
• Provide program information to those who inquire by phone or in the program office.
• Process reports and related information about the program.
• Maintain computerized tracking system.
• Create on-line monthly newsletter of Upward Bound participants and parents.
• Report directly to the program director.
• Must be punctual and timely in meeting all requirements of performance, including attendance standards and deadlines.
• Maintain courteous, professional relationships with schools and external representatives.
• Comply with all College policies and procedures.
• Assist the Director by performing other related duties as assigned.

Skills

Typing

English proficiency

Data collection

Communication

Student liaison

Computer basics

Web-based applications

Job description

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13671887

Academic Department Specialist Upward Bound

Date: September 2026

Salary Range: $12.50

Position Type: Part Time

Position Status: Hourly/Non-Exempt

Pay Frequency: Monthly

Location: Arkansas City Main Campus Arkansas City, KS

Department: Upward Bound

Reports To: Director of Upward Bound Trio Program

Job Summary: The Program Secretary is responsible for assisting the Academic Coordinator and Program Director with day-to-day operations and data support for the Upward Bound Program.

Position Duties

• Prepare correspondence from staff.
• Assure proper admission documents and other correspondence documents are maintained in participants files.
• Assist Program Director with data collection.
• Provide program information to those who inquire by phone or in the program office.
• Process reports and related information about the program.
• Maintain computerized tracking system.
• Create on-line monthly newsletter of Upward Bound participants and parents.
• Report directly to the program director.
• Must be punctual and timely in meeting all requirements of performance, including, but not limited to attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
• Maintain courteous, professional and effective working relationships with employees, target high schools and/or any other representatives of external organization.
• Comply with all College policies and procedures
• Assist the Director of Upward Bound Trio Programs by performing other related duties as assigned.

Required Knowledge and Skills

• Proficient at typing and word processing.
• Strong English language skills.
• Demonstrated competency in filing and data collection.
• Ability to communicate effectively.
• Ability to relate well to high school students.
• Knowledge and skills in basic computer applications.
• Background similar to that of participants preferred.
• Familiar with web-based application.

Additional Skills

• Ability to work independently, as well as on a team.
• Ability to work and maintain the highest level of confidentiality. Good communications skills, both written and spoken. Ability to organize and prioritize work. Work well under deadline pressures. Excellent human relations skills. Ability to work with individuals from a variety of backgrounds. Have a valid driver