Collections Specialist

ABM Industries; Sugar Land (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

ABM Industries is seeking a Collections Specialist to manage a portfolio of customer accounts, drive timely payments, reduce aging, and improve working capital by accelerating invoice-to-cash conversion.

You will proactively contact clients, negotiate payment arrangements, and coordinate with teams to resolve disputes, with a focus on maintaining data accuracy and achieving KPI targets.

Qualifications

• 2+ years of collections or accounts receivable experience.
• Proven ability to reduce past-due balances.
• Strong communication and negotiation skills.
• Experience with ERP or collections systems.

Responsibilities

• Manage an assigned portfolio of customer accounts across aging buckets.
• Proactively contact clients to secure payment on past-due balances via phone and email.
• Maintain a disciplined call and outreach cadence.
• Negotiate payment commitments and structured payment plans.
• Drive reduction in past-due balances.
• Escalate strategic or high-risk accounts when appropriate.

Skills

Collections

Negotiation

Communication

Time management

Tools

Oracle Advanced Collections

Job description

Overview

The Collections Specialist is responsible for managing a portfolio of customer accounts to drive timely payment, reduce aging, and improve working capital performance. This role combines strong collections expertise with a proactive, solution-oriented approach focused on accelerating invoice-to-cash conversion.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Recruiting Flyer - Staff & Mgmt (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Responsibilities

Key Responsibilities

Portfolio Management & Collections Execution

• Manage an assigned portfolio of customer accounts across aging buckets
• Proactively contact clients to secure payment on past-due balances via phone and email (emphasis on phone calls)
• Maintain a disciplined call and outreach cadence
• Negotiate payment commitments and structured payment plans
• Drive reduction in past due balances

Client Communication & Relationship Management

• Serve as primary contact for payment-related inquiries
• Maintain professional, solution-focused client conversations
• Secure and document promise-to-pay commitments
• Escalate strategic or high-risk accounts when appropriate

Cross-Functional Coordination

• Identify root causes of delinquency and pass off to proper resolution team
• Partner with Billing, Operations, and Account Management to resolve disputes(Lead AR calls with the Operation teams Coordinate joint client outreach when needed
• Ensure timely resolution of payment barriers

Documentation & System Integrity

• Maintain accurate and detailed account notes
• Update all activity within Oracle Advanced Collections
• Ensure data accuracy for reporting and analytics

Performance & KPI Management

• Meet defined cash flow performance metrics
• Participate in account review meetings
• Contribute to continuous improvement initiatives

Core Competencies

• Strong collections and negotiation skills
• Professional client communication
• Problem-solving
• Time management and prioritization
• Attention to detail and documentation accuracy
• Cross-functional collaboration

Qualifications

Minimum Qualifications

• 2+ years of collections or accounts receivable experience
• Proven ability to reduce past-due balances
• Strong communication and negotiation skills
• Experience with ERP or collections systems

Preferred Qualifications

• Enterprise or multi-region collections experience
• Knowledge of Oracle Advanced Collections or similar systems
• Experience with service-based or contract billing environments
• Familiarity with AR metrics such as DSO and aging analysis

Key Performance Indicators

• Past-due portfolio reduction
• Promise-to-pay attainment
• Outreach productivity
• Cash collected versus targets

Position Impact

The Collections Specialist plays a critical role in improving ABM's working capital performance by accelerating cash conversion, reducing aging, and supporting enterprise financial objectives.

REQNUMBER: 161270

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.