Law Firm Collections Expert

Quintairos, Prieto, Wood, & Boyer, P.A.; Miami (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life insurance

Short-term disability

401(k) with employer match

Paid vacation, holidays, and personal

Professional growth opportunities

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. in Miami, FL is seeking a Collections Specialist to join its Finance Department. The role focuses on managing accounts receivable, following up on unpaid invoices, and helping ensure timely client payments for a large, national law firm.

The ideal candidate has 2+ years of AR or collections experience, preferably in a law firm, and strong communication, organizational, and problem-solving skills to work with clients, attorneys, and internal teams.

Qualifications

• 2+ years of accounts receivable, collections, or related accounting experience.
• Prior law firm collections or accounts receivable experience strongly preferred.
• Familiarity with legal billing practices, invoice processing, and client payment procedures.
• Strong understanding of accounts receivable aging reports and collection processes.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Experience with accounting, billing, or financial management software preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle sensitive financial conversations professionally and effectively.
• Professional, dependable, and capable of handling confidential financial information.

Responsibilities

• Manage and monitor assigned accounts receivable portfolios to ensure timely collection of outstanding balances
• Review accounts receivable aging reports and identify overdue invoices requiring follow-up
• Contact clients regarding outstanding invoices, payment statuses, and past-due balances
• Communicate professionally with attorneys, clients, and internal departments regarding collection matters
• Research and resolve payment discrepancies, billing disputes, and outstanding account issues
• Maintain accurate records of collection activity, client communications, and payment arrangements
• Monitor client accounts and follow up on outstanding payment commitments
• Collaborate with the Billing Department to resolve invoice discrepancies and facilitate payment processing
• Prepare and distribute accounts receivable reports, collection summaries, and aging analyses
• Assist with identifying and resolving unapplied payments, short payments, and other account discrepancies
• Review outstanding balances and elevate collection concerns to management when appropriate
• Maintain organized documentation of collection efforts and account activity
• Assist with month-end accounts receivable reconciliations and reporting
• Support the Finance Department with additional accounting and collections-related projects as needed

Skills

Accounts receivable

Collections

Law firm experience

Excel

Communication

Organizational skills

Tools

Accounting software

Billing software

Job description

Quintairos, Prieto, Wood & Boyer, P.A. in Miami, FL is seeking a Collections Specialist to join its Finance Department. The role focuses on managing accounts receivable, following up on unpaid invoices, and helping ensure timely client payments for a large, national law firm.

The ideal candidate has 2+ years of AR or collections experience, preferably in a law firm, and strong communication, organizational, and problem-solving skills to work with clients, attorneys, and internal teams.