Collections Specialist

BlueStar US; Hebron Estates (KY); Presencial; USD 42.000 - 65.000; Jornada completa

Descripción de la vacante

BlueStar, Inc. is seeking a Collections Specialist to manage accounts receivable and drive timely payments for goods and services. You will coordinate billing, monitor credit exposure, and support sales and management teams with accurate invoicing and reconciliations.

The role requires 3-5 years of AR/collections experience, proficiency with Oracle and Microsoft Office, and excellent communication. This on-site position offers opportunities to optimize processes and contribute to audit readiness.

Formación

• 3-5 years accounts receivable/ collection experience.
• Knowledge of general accounting procedures.
• Knowledge of accounting software such as Oracle, Microsoft Office and Excel.
• Proficient in data entry; attentive to detail and accuracy.
• Excellent verbal/written communication skills.
• Professional telephone etiquette and customer service skills.
• Ability to multi-task, organize, and prioritize.
• Ability to meet deadlines set by management.
• Self-motivated with a proactive attitude towards work and continuous improvement.

Responsabilidades

• Generate invoices, credit notes and debit notes.
• Monitor customer account details for non-payment, delayed payments and irregularities.
• Manage assigned account book through timely collection calls.
• Release system held customer orders when necessary.
• Maintain a clean AR Aging report for assigned account book.
• Calculate monthly finance charges in accordance with credit policy.
• Reconcile accounts receivable transactions.
• Research and resolve invoice discrepancies and issues.
• Correspond with customers and respond to inquiries.
• Work closely with sales department.
• Backup Cash applications.
• Upload invoices to 3rd party payment portals such as ARIBA, COUPA and Bill.com.
• Coordinate audits and fulfill audit requests.
• Assist accounting department as needed.

Conocimientos

Accounts receivable

Billing

Credit control

Communication skills

Attention to detail

Data entry

Multi-tasking

Timely deadline adherence

Continuous improvement

Herramientas

Oracle

Microsoft Office

Excel

Descripción del empleo

Company Overview

BlueStar is a leading global solutions-based distributor of point-of-sale, bar-coding, data collection, radio frequency identification (RFID), and wireless mobility products. BlueStar works exclusively with Value Added Reseller Partners, providing them with complete solutions at competitive prices. The company brings unequaled expertise to the market, offers award-winning technical support, and is an authorized service center for a growing number of manufacturers.

Collections Specialist Job Description

To manage the accounts receivable process which includes coordination of all billing of goods and services, monitoring customer credit exposure, reconciliation of customer accounts and supporting the management and sales teams.

Essential responsibilities include:

• Generate invoices, credit notes and debit notes
• Monitor customer account details for non-payment, delayed payments and other irregularities.
• Manage assigned account book through timely collection calls
• Release system held customer orders when necessary
• Maintain a clean AR Aging report for assigned account book
• Calculate monthly finance charges in accordance with credit policy
• Reconcile accounts receivable transactions
• Research and resolve invoice discrepancies and issues
• Correspond with customers and respond to inquiries
• Work closely with sales department
• Backup Cash applications
• Upload Invoices: Upload invoices to 3rd party payment portals such as ARIBA, COUPA and Bill.com.
• Participate in coordination of and fulfillment of audit requests
• Assist accounting department as needed

Job Requirements:

• 3-5 years accounts receivable/ collection experience
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software such as Oracle, Microsoft Office and Excel
• Proficient in data entry. Attentive to detail and accuracy
• Excellent verbal/written communication skills
• Professional telephone etiquette and customer service skills
• Ability to multi-task, organize, and prioritize
• Ability to meet deadlines set by management
• Self-motivated, with a proactive attitude towards work and demonstrated belief in continuous improvement.

Equal Opportunity Employer/Veterans/Disability.